AI technology is transforming the short-term rental industry, providing hosts and property managers with tools to improve operations, enhance guest experiences, and grow direct bookings. One of the most powerful ways to leverage AI is by mastering prompt writing—a skill that ensures your AI tools deliver the best results. In this guide, we’ll explore strategies for writing better AI prompts, practical AI applications for short-term rental hosts, and future trends that will shape the industry. Writing Better AI Prompts Effective AI prompt writing is a foundational skill for any host or property manager. It ensures that your AI tools generate clear, actionable outputs that save time and boost efficiency. Here’s a simple framework to guide you: The CLEAR Framework Mastering these techniques will help short-term rental hosts and property managers create AI-powered guest communication, property descriptions, and marketing content that align with their business goals. AI Applications for Short-Term Rental Hosts AI has already revolutionized many aspects of short-term rental management. Here are some of the most effective ways to use AI in your business: Future Trends in AI for Short-Term Rentals As AI continues to evolve, it is unlocking new opportunities for short-term rental hosts and property managers: Tying It All Together AI is a valuable tool for short-term rental professionals, offering innovative ways to improve efficiency and enhance guest satisfaction. Many hosts are already leveraging AI to streamline their workflows, from creating personalized guest messages to integrating chatbots on direct booking websites. At CraftedStays, we see our customers using these AI tools alongside our platform to build better direct booking sites that drive engagement and revenue. Whether it’s optimizing property descriptions or enabling seamless guest communication, AI enhances the capabilities of a well-designed website. Start Your AI Journey If you’re ready to see how a direct booking site can complement your AI strategy, book a demo with CraftedStays today. We’ll show you how our platform supports your business goals and helps you stay ahead in this evolving industry.

Black Friday presents an excellent opportunity for short-term rental hosts to capitalize on the holiday shopping season and drive more direct bookings. With travelers increasingly seeking personalized experiences and avoiding third-party fees, direct booking websites are uniquely positioned to attract and convert guests. Below, we outline three actionable strategies to make the most of this key moment. 1. Capture Guest Emails During Thanksgiving Stays Thanksgiving is a prime opportunity to connect with your current guests and encourage future bookings. Guests who stay at your property during this time are perfect candidates for remarketing campaigns, especially when they book through your direct booking website. Consider embedding a QR code in your rental property linking to an email opt-in form on your website. Incentives such as exclusive discounts, early access to holiday offers, or free upgrades can encourage guests to join your mailing list. These emails are invaluable for campaigns promoting vacation rentals with no booking fees and personalized stays. Moreover, families often gather during Thanksgiving and begin planning their next holiday trip, making this the ideal time to capture their contact information. By doing so, you’ll have a direct line of communication to remind them about your property when they’re ready to book their next vacation rental direct booking. 2. Promote Last-Minute Availability for Christmas and New Year’s The time between Thanksgiving and Christmas is critical for securing last-minute bookings. Use your direct booking website to highlight remaining availability for holiday stays and emphasize the benefits of booking directly, such as lower prices and no extra fees. Email campaigns targeting your existing subscribers should include phrases like “Book direct to save!” or “Limited holiday availability—act now!” Use countdowns or urgency-driven messaging to prompt action. Social media is another effective channel to direct traffic to your website. Share enticing images of your property’s holiday setup or highlight perks such as “no booking fee vacation rentals” to capture attention and drive conversions. 3. Offer a Black Friday Promotion for Future Stays Leverage Black Friday to secure bookings for the upcoming year. Guests are actively looking for holiday deals, and a well-placed promotion on your direct booking website can set your property apart. Offer incentives such as 10–15% off stays booked during Black Friday weekend, or add perks like complimentary early check-in for those who book direct. Focus on promoting slower periods like shoulder seasons while maintaining full control over pricing and availability through your direct booking website builder. Flexible cancellation policies and secure payment options will reassure guests and further encourage them to book directly. Why Black Friday is Key for Direct Booking Success Black Friday isn’t just about discounts—it’s about strengthening guest relationships and showcasing the unique value of booking direct. By capturing emails, promoting last-minute availability, and offering exclusive deals, you’ll position your property for success throughout the holiday season and beyond. If your current setup doesn’t fully support these strategies, consider CraftedStays. Our platform helps short-term rental hosts build optimized direct booking websites with tools like email capture forms, custom promotions, and seamless user experiences. With the right strategy and technology, you can maximize conversions and grow your direct booking business. Are you looking for tools to optimize your direct booking website? Book a free demo with CraftedStays to see how we can help.

The holiday season is just around the corner, and it’s prime time to attract guests seeking cozy stays for Thanksgiving, Christmas, and beyond. To help you maximize your bookings and create unforgettable guest experiences, we’ve compiled 5 proven tips to make your vacation rental stand out this season. From holiday-themed packages to picture-perfect listings and savvy communication strategies, this guide has everything you need to fill your calendar and delight your guests. Plus, if you’re ready to take your marketing to the next level, CraftedStays can help you build a stunning direct booking site to showcase your property, maximize revenue, and own your bookings. As you know, the holiday season is the perfect time to highlight the power of direct bookings. Whether you’re new to direct bookings or looking to improve your current setup, CraftedStays makes it easy to stand out and succeed. 1. Create Holiday-Themed Packages Offer curated experiences that align with the season. Think: Tailoring your property to holiday travelers makes it feel like a home away from home. 2. Use Eye-Catching Holiday Imagery Your photos can sell the experience before guests even arrive. Update your listing or website with: Guests book with their eyes—make sure they see the holiday magic in every image. 3. Run Special Promotions and Discounts Travelers love holiday deals, so entice them with promotions like: Promote these deals through email campaigns and social media to maximize reach. 4. Leverage Holiday Travel Trends Position your property to cater to holiday-specific needs: Make your listing the perfect solution for seasonal travelers’ needs. 5. Communicate Like a Pro Clear, warm, and timely communication makes a big difference: Pro Tip: Don’t forget to update your FAQ section to address common holiday-related questions. Bring the Holiday Cheer to Your Marketing The holidays are about connection, warmth, and celebration. By incorporating these tips into your marketing, you can not only attract more bookings but also create a holiday experience your guests will cherish—and rave about! ✨ Bonus Tip: Ready to streamline guest communication? Check out our guide on Mastering Email Communication forYour Vacation Rental Business for email templates and strategies that convert. Ready to boost your bookings this season? Let the holidays begin!

With a wide variety of property management systems available on the market, what should you look for in a PMS? On the surface, implementing a PMS is a great way to streamline your operations and help you gain stability in your STR business.  Almost all PMS will have the ability to: These are core modules that handle rates, availability, and content.  Here are the common things to look for when shopping for a PMS: Don’t be fooled when a PMS provider shows they have AI built in. It’s much more important how AI is used – the good PMS providers will highlight how AI is integrated into their product and its benefits. 

The Direct Booking Quadrant: Building the Foundations for OTA Independence Direct bookings are the ultimate goal for many short-term rental hosts. They offer more control, higher profitability, and freedom from reliance on Online Travel Agencies (OTAs). However, the process of building a direct booking system can feel overwhelming. That’s why I’ve developed the Direct Booking Quadrant, a simple framework to help you grow your direct bookings by focusing on four essential areas: Branding, Presence, Channels, and Funnels. What is the Direct Booking Quadrant? The Direct Booking Quadrant is a model that breaks down the key areas of focus into four pillars that are essential to building a thriving direct booking strategy. By mastering each part of the quadrant, you’ll create a resilient and sustainable business that doesn’t rely solely on OTAs for survival. 1. Branding: Know Your Guests The foundation of any direct booking strategy begins with understanding who your guests are. This isn’t just about offering a place to stay—it’s about knowing who you’re attracting, why they’re booking with you, and how you can cater to their specific needs. Key Branding Questions: Branding helps shape everything from the design of your website to the content of your emails. The more clearly you define your brand, the better you’ll be able to communicate with and attract the right guests. Action Step: Create guest personas—detailed profiles that outline who your ideal customers are. This will serve as the guidepost for all your marketing and outreach efforts. 2. Conversion: Build a Website That Speaks to Your Guests Once your brand is clearly defined, the next step is building a strong online presence—starting with your website. But not just any website; your site needs to reflect your brand and speak directly to the needs of your guests. At CraftedStays, we focus on creating direct booking websites that are optimized for mobile-first experiences. Our platform ensures that key elements like call-to-actions (CTAs) are placed above the fold on mobile devices, and images are optimized to load quickly while still looking great across all screens. This way, potential guests won’t get frustrated by slow load times or clunky navigation, which can often be deal-breakers when booking online. Key Elements of an Effective Presence: Action Step: Evaluate your current website. Is it optimized for mobile? Does it align with your brand? If not, consider using a platform like CraftedStays to ensure your direct booking site provides an exceptional user experience without relying on generic booking tools. 3. Channels: Reach Your Guests Where They Are Once you’ve established your online presence, it’s time to focus on where you’ll reach your guests. Different types of guests will be active on different platforms, so it’s important to meet them where they already are. Examples of Effective Channels: Action Step: Pick 1-2 channels that align with your guest personas and start testing them. Monitor what works and refine your strategy based on what delivers the best results. 4. Funnels: Turning an audience into Bookings Attracting visitors to your site is just the beginning. To convert those visitors into actual bookings, you need to have a well-designed booking funnel that guides them from interest to confirmation. Funnel Essentials: Action Step: Review your funnel. Are you actively capturing leads and nurturing them? If not, implement tools like email capture forms, retargeting ads, or CRM systems to enhance your booking process. The Secret Sauce: A Phenomenal Guest Experience Here’s the bottom line: you can master every aspect of the Direct Booking Quadrant, but if you don’t deliver an exceptional guest experience, all the marketing and booking strategies in the world won’t help. Guests remember how they feel when they stay at your property, and that drives repeat business and word-of-mouth recommendations. Final Thoughts The Direct Booking Quadrant—composed of Branding, Conversion, Channels, and Funnels—is designed to give you a clear, actionable framework for growing your direct booking business. By mastering each pillar, you’ll create a sustainable, profitable business that’s less reliant on OTAs and more in control of its future. Want to dive deeper and discover more tips to drive up your direct bookings? Download our free eBook, “The Ultimate Guide to Direct Bookings”, for expert advice and actionable strategies to enhance your booking process and boost your revenue. Download your copy and start optimizing today! Start small, focus on mastering one quadrant at a time, and before you know it, your direct bookings will become a solid, reliable part of your overall business strategy.

In today’s mobile-driven world, optimizing your direct booking site for mobile users is crucial. Over 54% of global website traffic now comes from mobile devices, and nearly 60% of online travel bookings are made via mobile. With these trends, a seamless mobile experience is essential for securing bookings and engaging potential guests. At CraftedStays, we’ve developed the PEF Framework—focusing on Performance, Experience, and Functionality—to ensure our sites are optmized for conversion  1. Performance: Speed is Everything When it comes to booking vacations online, speed is critical. Research by Google shows that 53% of mobile users will abandon a site if it takes more than 3 seconds to load. Ensuring your site loads quickly and runs smoothly is key to keeping potential guests engaged. How to Improve Performance: A site that loads quickly and efficiently enhances the overall user experience and keeps potential guests interested. 2. Experience: Make It Easy for Your Guests A mobile-optimized site isn’t just about speed—it’s also about providing a smooth, easy-to-use experience. If your site is difficult to navigate, visitors might get frustrated and leave. A positive user experience ensures that guests can find what they need and complete bookings effortlessly. How to Improve User Experience: 3. Functionality: Ensure the Site Does What It Needs To Lastly, functionality ensures that your site supports key tasks, from handling bookings to processing payments. A well-functioning site makes the booking process smooth and secure for mobile users. How to Improve Functionality: Ensuring your site functions flawlessly across all mobile interactions helps provide a smooth booking experience and improves customer satisfaction. Conclusion: Optimize Your Mobile Site with the PEF Framework At CraftedStays, we understand that a well-optimized mobile site is essential for success in today’s market. With over 54% of global website traffic coming from mobile devices and nearly 60% of online travel bookings made via mobile, a seamless mobile experience is crucial. That’s why we’ve developed the PEF Framework—focusing on Performance, Experience, and Functionality. Our platform includes features like CTAs above the fold on mobile, image optimization for fast loading, and a natural mobile booking flow, ensuring your site is fast, user-friendly, and fully functional for mobile users. Want to dive deeper and discover more tips to drive up your direct bookings? Download our free eBook, “The Ultimate Guide to Direct Bookings”, for expert advice and actionable strategies to enhance your booking process and boost your revenue. Download your copy and start optimizing today! The mobile experience is often the first impression guests will have of your business. A well-optimized mobile site not only helps you stand out but also boosts your chances of securing bookings and enhancing guest satisfaction. Don’t let a poorly optimized mobile site cost you valuable opportunities—leverage the CraftedStays PEF Framework to give your site the competitive edge it needs.

We have seen many folks trial and error in figuring out what picture to use for their cover photo. This can be the cover photo for your direct booking site or the cover photo on the major OTAs—either way, you want to lead with the photo that draws people in. We’re data nerds here at CraftedStays so we try to make decisions that are based of data. Method 1: Airbnb Insights One way you can choose your cover photo is to run various tests on Airbnb The better way to do this is to test simultaneously using Meta ads. Method 2: Ad Variations Based on the ads above, the first ad listed was the most effective, with a click-through rate of 3.9% compared to the other ones, which were ~2.0%. If you’re interested in more tips on how to drive more bookings by leveraging data and other tactics download our free ebook. Whether if it’s for your direct booking site or airbnb page, make sure you’re optimizing your images for the best conversions. Running quick tests will help you optimize your listings and ensure that you’re not losing people before they had a chance to view your property.

“Guest communication represents the face of the business.“ “Important” is an understatement to describe how valuable Guest Communication is to the entire experience of your previous guests, current guests, and prospect guests. This isn’t a secret whether you are a seasoned host, or a hungry learner to the short-term-rental industry. Together, we will list and emphasize the important details that a host should incorporate into the communication we are preparing to send. In this article, we unveil and dissect the art of guest communication, its timing and maneuver. WHO ▪️ WHERE ▪️HOW Who? “Who are your Ideal Guests?“ Kids love playgrounds, business travelers would appreciate their own workspaces, couples would look for places where they can have privacy, and large dining tables would attract a large group of guests. Firstly, identifying WHO your Ideal guests are, would definitely narrow down your reach. This enables you to be more focused and tailor fit your message according to your guest avatar.  By doing so, we can provide more details, photos, and highlights on what these guests would like to hear and know about your listing. Where? “Where are you planning to communicate with them?“ Once you have identified who your ideal guests are, we then proceed to choose the channel/s where we would like to reach-out to them. This stage is the most crucial part of the entire guest communication process as this determines the success of the engagement of your guest communication. How? “How are we going to communicate with them?“ Sky’s the limit for your creativity. Following a few episodes of Direct Booking Simplified Podcast, some of our guest-stars who are also property owners, shared their best practices on how they reach out to their guests. If you’re interested in more tips on how to drive more bookings by targeting past guests and other tactics, download our free ebook. Start crafting personalized sequences and impactful broadcasts today to enhance guest experiences and boost your vacation home rental property’s success. Send customers directly to your own direct booking site rather than the OTA when crafting these emails. 

Email marketing is a powerful tool for vacation rental owners to engage with guests, building relationships, and boost direct bookings. Understanding the nuances between sequence and broadcast emails can significantly enhance your strategy and effectiveness in reaching your audience. Sequence Emails VS Broadcast Emails Sequence Emails – deployed as a series, nurturing leads and relationships by showcasing expertise, providing destination insights, and guiding guests beginning from long before their arrival and extends well beyond departure, with personalized content. On the other hand; Broadcast Emails – are singular messages sent to your entire audience, ideal for promoting events, seasonal festivities, calendar availability updates, and time-sensitive offers within the area of your listing. These messages have the power to inform, entice, and convert potential guests into delighted visitors. Mastering these distinct email types allows vacation rental marketers to strategically communicate with their audience, ultimately increasing direct bookings and enhancing guest satisfaction. Sequence Emails: Building Lasting Relationships When to Use and What to Include in Sequence Emails: 1. Pre-Arrival Excitement: 2. During Their Stay: 3. Post-Stay Gratitude and Feedback: 4. Ongoing Engagement: Key Elements of Effective Sequence Emails Broadcasts Emails: Timely Updates and Promotions When to Use and What to Include in Broadcast Emails: 1. Promoting Events and Seasonal Festivities Timing: 4-6 weeks in advance Purpose: This lead time allows guests to plan their trips around special events or seasonal festivities. Whether it’s a local festival, holiday celebration, or cultural event, sending your email 4-6 weeks ahead ensures your guests can secure their accommodation early and make the most of their visit. 2. Calendar Availability Updates Timing: Bi-monthly or as significant changes occur Purpose: Keeping your guests informed about availability changes is crucial for maintaining interest and bookings. Regular updates ensure that potential guests are aware of open dates and can plan accordingly, maximizing your occupancy rates. It is also a great way to promote availability due to last-minute cancelations. 3. Time-Sensitive Offers and Discounts Timing: 2-4 weeks before the offer expires Purpose: Urgency is key when promoting time-sensitive offers. By sending emails a few weeks before the offer ends, you create a sense of urgency and encourage guests to take action quickly. This approach often results in higher conversion rates and bookings. 4. Local Area Highlights and Attractions Timing: Seasonally or as new attractions/events emerge Purpose: Highlighting local attractions and activities helps guests plan memorable experiences during their stay. Whether it’s a new restaurant opening, a popular hiking trail, “Taylor Swift” may have a concert in town, or a special exhibition match between “Mayweather and Pacquiao”, timely updates ensure your guests are well-informed and excited about their upcoming visit. 5. General Updates and Announcements Timing: Monthly, quarterly, or whenever significant Purpose: Keeping your audience informed about general updates, property improvements, or new amenities enhances their perception of your rental property. Regular communication also reinforces your brand presence and keeps your property top-of-mind for future bookings. Best Practices for Effective Broadcast Emails Conclusion Incorporating both sequences and broadcasts into your email marketing strategy can transform how you engage with guests and maximize your vacation rental bookings. Sequences build trust and loyalty over time, while broadcasts capitalize on timely opportunities to drive immediate action. By mastering these two types of emails and tailoring them to your business’s unique strengths, you can create a cohesive and effective communication strategy that keeps guests coming back year after year. Start your direct booking journey Start crafting personalized sequences and impactful broadcasts today to enhance guest experiences and boost your vacation home rental property’s success. Send customers directly to your own direct booking site rather than the OTA when crafting these emails. If you need help getting your direct booking site up, start your CraftedStays 14-day free trial and start owning your bookings Get started today and get $30 off your first 12 months.