“Guests want and deserve answers instantly — and when you learn the art of great communication, they’ll keep talking to Zoe even after they find out she’s AI.” — Sabrina Mulligan What happens when a guest asks mid-conversation, “Are you AI or human?” — and then just keeps chatting anyway? That’s not a glitch. That’s the goal. In this episode of the Booked Solid Show, Gil sits down with Sabrina Mulligan, AI-First Hospitality Brand Strategist at Zzzing — a tech-driven hospitality brand managing over 550 keys across hotels, vacation rentals, and boutique guesthouses in Malta. Sabrina has spent the last three years at the intersection of brand, guest experience, and AI, building systems that let a growing portfolio still feel personal, local, and boutique. What unfolds in this conversation is genuinely rare. This isn’t a surface-level talk about chatbots saving time. Sabrina walks through exactly how she built an AI character named Zoe, how she earned her team’s trust, and how that trust translated into 80–85% of all guest and owner communication being handled by AI — without losing the brand’s soul. Whether you’re just starting to explore AI for guest communication in short-term rentals or you’re already using automation and want to level up the experience, this episode will shift how you think about hospitality in the age of AI. Summary and Highlights 👤 Meet Sabrina Mulligan Sabrina Mulligan is an AI-First Hospitality Brand Strategist at Zzzing, a tech-driven hospitality brand in Malta managing a diverse portfolio of hotels, vacation rentals, and boutique guesthouses. Over the past three years, she has scaled the portfolio from 50 to 550+ keys while keeping the brand deeply guest-centric. Before hospitality, Sabrina spent a decade in media and another decade partnering with global tech brands through the ICE Campus in the Mediterranean. That combination gave her a rare lens — what can technology do for hospitality without losing its soul? She’s also an award-winning children’s book author, and if you listen closely, you’ll hear that creative instinct woven into everything from how she writes AI policies to how she thinks about the feelings a guest experiences from the moment they book. Connect with Sabrina on LinkedIn: linkedin.com/in/sabrinamulligan 🤖 Zoe: Building an AI That Sounds Like Your Brand When Sabrina started Zzzing’s AI journey about 11 months before this recording, the first challenge wasn’t technical. It was cultural. Her team worried that AI would make the brand feel cold. That it would hallucinate. That guests would notice. So before a single policy was written, Sabrina did something unusual — she introduced the team to Zoe as a character. She ran exercises with the team: What does Zoe look like? What are her three favorite actresses? What personality traits does she have? How does she handle empathy? Local expertise? Friendliness? The result wasn’t just a persona. It was alignment — a shared understanding of who Zoe is and what she stands for. And that internal clarity made everything that followed easier. The team became collaborators in Zoe’s development rather than skeptics watching from the sidelines. Today, Zoe handles roughly 80–85% of all guest communication — and owner communication too, which Sabrina describes as an even quicker win. Want to know how she structured that and what policies made the difference? That’s exactly what Sabrina unpacks in the episode. 🏠 Why Owner Communication Was the Faster Win Most operators think about AI for guests first. Sabrina went there too — but she quickly discovered that AI for owner communication was arguably the faster, cleaner win. Owners on property management agreements tend to ask the same questions repeatedly: What was that maintenance invoice for? Who booked my property this week? Are you on track to hit the monthly target? Because Zzzing uses an AI-powered PMS that aggregates data across sources, Zoe can pull the exact service call, tie it to the specific reservation, and give the owner a full, confident answer — instantly. That’s the gap Sabrina draws between a chatbot and true AI: the ability to reason across connected data, not just retrieve pre-written responses. This is the kind of consistency that building and managing a growing team of humans simply can’t match at scale — and it frees the human team to focus on moments that actually need a person. 💬 The Art of Writing AI Policies That Feel Human Here’s where Sabrina’s media and storytelling background becomes a genuine competitive advantage. Early in the process, her team wrote policies the way most people would: factual, direct, functional. Checkout is at 10 am. Here are the pool hours. These are the rules. That produced exactly what you’d expect — answers that felt like a policy manual. The shift happened when Sabrina started writing policies the way a thoughtful host would speak. With a trigger. With feeling. With acknowledgment of what the guest might be experiencing at that moment. Instead of “checkout is at 10 am,” the policy became: “We hope you loved your stay in Malta. Checkout is at 10. Want us to check if we can extend?” That’s not just a warmer tone. That’s emotional intelligence baked into the system — and when applied consistently across hundreds of conversations, it produces something remarkable. Guests are asking more questions than they would with a human. Conversations flow naturally on WhatsApp. And occasionally, a guest pauses mid-conversation to ask if they’re talking to AI — then simply continues anyway. If you want to understand how to build AI policies that actually protect and elevate your brand voice, this part of the conversation alone is worth the full listen. You can also explore how platforms like CraftedStays are thinking about AI and STR content for modern search — the parallels are closer than you might think. 🎂 Hospitality Is a Feelings Business One of the most memorable moments in this episode isn’t about AI at all — or rather, it’s about what AI makes possible for humans. Every morning, Zzzing runs a prompt through their AI

What if the key to more direct bookings had nothing to do with algorithms, dynamic pricing, or paid ads — and everything to do with who you are and who you want to serve? That’s exactly what Yvonne Halling discovered when she transformed her four-room bed and breakfast in the Champagne region of France from a €10,000-a-year hobby into a €100,000-a-year business — without a single listing on Booking.com or Airbnb. On this episode of Booked Solid, Yvonne breaks down the direct booking business principles she developed over years of trial, error, and award-winning results — and why they’re just as relevant today as they were when she first built the system. Whether you’re just getting your first property off the ground or you’ve been in the game for years and feel stuck, this conversation will challenge how you think about hospitality, pricing, and your relationship with your guests. Summary and Highlights 👤 Meet Yvonne Halling Yvonne Halling is the founder of BedAndBreakfastCoach.com and the creator of the B&B Money Maker Business Transformation Program, where clients typically grow their revenue by at least 25% in a single season — while paying fewer commissions, working less, and genuinely enjoying the process. She ran her own B&B in the Champagne region of France for 17 years. She started as a hobbyist, making less than €10,000 a year. By applying a set of timeless business principles and building a direct booking ecosystem from scratch, she grew to over €100,000 annually with just four rooms and no OTA listings whatsoever. She’s won multiple hospitality and marketing awards and now coaches independent hospitality owners worldwide to do the same. Her mission is straightforward: return power to independent hosts, restore them to the heart of their communities, and equip them to run their businesses on their own terms. 🧭 What You’ll Discover in This Episode 🎯 Principle #1 — Know Exactly Who You’re Welcoming The first and most foundational principle Yvonne teaches is deceptively simple: decide who your guest is. When you try to market yourself to everyone, you become a commodity. And the only point of differentiation for a commodity is price, which is, as Yvonne puts it, “a really bad place to be.” To find your ideal guest, she offers a three-circle framework. Draw three interconnected circles on a piece of paper. The first circle represents your location — where you operate. The second represents why people visit your area. The third represents you — your passions, your interests, what you love to talk about. Where those three circles overlap is your sweet spot — and that’s where your value lives. This isn’t just a marketing exercise. It’s the foundation for everything that follows. Without clarity here, you’ll keep competing on price with hundreds of other hosts who look exactly like you. With it, you start building something nobody else can replicate. This connects deeply with what we’ve explored in Building a Direct Booking Niche That Fills Your Calendar Year-Round and Niche Marketing Strategies for Short-Term Rental Hosts with Nihal Salah. 📊 The Value Pyramid — From Hobbyist to Expert Once you know who you’re serving, the next step is positioning yourself in a way that commands respect and premium pricing. Yvonne maps this out through what she calls the Value Pyramid. At the base are the hobbyists — hosts who treat their property like a side hustle, often reluctant to meet guests, relying on anonymous key entry, and booking whenever it suits them. There’s nothing wrong with being here, but know where you stand. One level up are the generalists — professional hosts running their properties for profit, but without a defined guest. They market to everyone, compete on price, and often feel frustrated that guests always seem to want a discount. This is the most crowded and most dangerous tier, and dynamic pricing — while popular — can actually reinforce this problem by training guests to book late for better deals. Above that are the specialists — hosts who’ve identified a specific type of traveler and built their entire experience around them. They’re not waiting for guests to arrive; they’re actively going after the people they most want to welcome. They know where to watch the sunset, which producer makes the best champagne in the region, and which trail is best for a morning hike. That knowledge has value, and guests will pay for it. At the very top sits the expert — someone who becomes the definitive voice on a specific topic or experience in their area. Getting there takes time. But Yvonne makes a compelling promise: wherever you are, nobody in your area is doing this. The specialist and expert categories are wide open. 🧠 The Mindset Shift That Makes It All Work Here’s what separates this framework from most marketing advice: it starts in your head before it shows up in your marketing. Yvonne is clear that the journey from generalist to specialist is first a mindset journey. There’s imposter syndrome to overcome — the voice that says “I don’t know enough,” or “what if they don’t like me?” Especially, she notes, for women. Gil drew a parallel to Psycho-Cybernetics — the classic book on reprogramming the mental image you hold of yourself before your behavior can change. Yvonne agreed: you have to see yourself as the specialist before anyone else will. This isn’t motivational fluff. It’s the prerequisite. As she put it — and this is worth sitting with: “It is really a leadership thing. Leading your guests.” 💬 The Guest Communication System — From Stranger to Loyal Guest 🤝 Once you’ve positioned yourself and know who you’re serving, the next framework Yvonne introduces is the guest communication system — a series of intentional touchpoints that guide a guest from the moment they book through to their next stay. Most hosts drop the ball here. They wait for guests to arrive. They send a check-in message. They hope for a good review. That’s passive. Yvonne’s model is the opposite. She

“If you can two x your conversions and you’re already making $50,000 on direct — you could be making $100,000.” — Patryk Swietek There’s a version of building a short-term rental business where you grind market by market, property by property, hoping something sticks. And then there’s the version Patryk Swietek built — one that compounds. Patryk is the co-owner of The Cohost Company, one of the most recognized short-term rental brands in Joshua Tree, California. With 130 doors under management, a social following that doubled in six months, and a direct booking funnel generating over 720,000 monthly views on Instagram, Patryk has turned market focus into an unfair advantage. On this episode of Booked Solid, Patryk joins Gil to unpack how he scaled from a single Smoky Mountains property to acquiring entire property management companies, why niching down in one market is the single greatest lever most operators overlook, and the exact Instagram-to-email-to-booking funnel his team is running right now. Whether you’re just getting started with direct booking strategies or managing a growing portfolio, this conversation will change how you think about growth. Summary and Highlights 👤 Meet Patryk Swietek Patryk Swietek is the co-owner of The Cohost Company, a full-service short-term rental property management company based in Joshua Tree, California. He entered the industry in 2018 working for AvantStay, where he trained directly under one of the founders before launching out on his own during COVID. After buying his first property and scaling to five owned units, Patryk shifted gears — purchasing his first property management company instead of adding properties one by one. That strategic move unlocked economies of scale he couldn’t have achieved otherwise. Today, The Cohost Company manages 130 doors in one of the most competitive desert markets in the country, with Patryk and his business partner Josh focused almost entirely on revenue-generating activities: pricing, marketing, and owner relationships. Patryk is also the host of the Patryk Real Estate Show podcast and a sought-after speaker in the STR space. 🏗️ Why Buying a Property Management Company Changed Everything Most co-hosts grow their portfolio one contract at a time. Patryk took a different approach. When the opportunity came to acquire a bundle of 15 management contracts, he took it — even without knowing everything about what he was buying. What he found was a falling knife. Owners wanted to leave, communication had broken down, and revenue was underperforming. But within the first month of taking over, Patryk and Josh drove 30% more revenue than the previous owner by adjusting pricing alone. Then came new photography, new systems, and a full team overhaul. The company turned around fast. That experience shaped everything that followed. Patryk went on to acquire three more companies, including a recent strategic merger with a 25-unit operator whose owner became their Director of Operations. The lesson isn’t that acquisitions are easy. It’s that when you have the right team behind you, you can move faster and serve owners better than a solo operator ever could. If you’re curious how other operators have scaled STR portfolios with intention, this kind of structural thinking is what separates growth from chaos. 🎯 The Power of One Market Patryk sold his Smoky Mountains property to go all-in on Joshua Tree, and he has no regrets. He explains why with a simple question: if two property managers are competing in the same market — one focused on five markets, one focused on one — who has the better pulse on pricing, demand patterns, and guest behavior? The answer is obvious. But the implications go further than most operators realize. When you’re deeply embedded in one market, you get economies of scale with vendors (negotiate better prices by offering volume), operations (one team, one supply chain, one office), and data (130 live units generating real-time revenue intelligence that no scraper tool can match). Patryk’s team can look at their own portfolio and tell you exactly which property type performs best in Joshua Tree, which weeks have hidden demand that pricing tools miss, and which features justify a premium. That’s the kind of market knowledge that makes understanding your ideal guest avatar feel more like science than guesswork. And from a direct booking perspective, one market means one focused audience — one Instagram feed, one email list, one brand story. The Cohost Company isn’t trying to be everywhere. They’re trying to own Joshua Tree. 📲 The Instagram Funnel That’s Driving Real Bookings This is where the episode gets tactical. Patryk and his team have built what Gil calls a “beast of an engine” — a top-to-bottom direct booking funnel that starts with content and ends with conversion. Top of funnel: Instagram content. Working with social media strategist Dustin, The Cohost Company posts daily reels designed specifically for their guest avatar — millennials aged 25 to 40 who discover Joshua Tree stays through Instagram. They focus on high-quality short-form video and have become deeply intentional about what hooks get views. Their most recent breakthrough: an all-AI reel built entirely from photos turned into video, featuring people who were never actually there. It hit 120,000 views in one week. Their last 30 days generated 720,000 total views. Building a consistent content presence like this is one of the clearest paths to organic direct booking growth. Middle of funnel: email capture and drip. Every follower who engages gets offered a 10% discount in exchange for their email. Once they’re in, a 10-email drip campaign runs on automation, building the relationship over time while seasonal promotions keep the brand top of mind. This mirrors what the most sophisticated operators in the space are doing with guest retargeting and email marketing — the hosts building these systems now will be far ahead when OTA policies shift again. Bottom of funnel: the booking site. Patryk’s team is actively testing conversion improvements on their direct booking website. Fewer clicks. Better mobile experience. Intentional CTAs. As Gil points out, 95% of guests don’t book on their first

“A tree without roots is a dead tree.” Your logo looks great. Your colors match. Your website is polished. But does any of it actually connect to who you are as a host? In this episode of Booked Solid, Anastasia Tara — founder of The Unique Stay community — shares how she and her husband transformed ordinary residential properties into culture-inspired vacation rentals themed around Japan, Bali, Italy, Greece, and the Maldives. She walks through her 10-step Craft Build Scale framework, explains why your personal “why” is the most powerful marketing tool you already have, and reveals how themed properties create repeat guests who book your next unit before they even leave the first. Whether you’re designing your first rental or rethinking an existing one, this conversation will challenge you to look inward before you look outward. Summary and Highlights 👤 Meet Anastasia Tara Anastasia Tara grew up in Russia and fell in love with hospitality as a teenager after enrolling in an intensive hospitality bootcamp. She spent three years traveling and living abroad — a year in China, six months in Spain, and six months in Colombia — before settling in the United States and graduating from the University of San Diego with an accounting degree. Her corporate career took her into data analytics, where she climbed to senior analytics manager, overseeing a full reporting department. But the pull toward hospitality never faded. When a career transition opened the door, Anastasia took the leap. She started consulting for vacation rental hosts and micro resort operators on everything from branding and marketing to operations setup and pricing strategy. Meanwhile, she and her husband, Rod, moved from California to Texas, purchased two duplexes and a single-family home, and completely gutted and transformed them into culture-inspired vacation rentals — each themed after a country they loved. A family property in California followed, reimagined as a France-inspired retreat. Today, Anastasia runs The Unique Stay — a growing community, weekly newsletter with over 2,000 readers, and a mentorship platform for hospitality entrepreneurs who want to build properties with personality and purpose. 🌳 Your “Why” Is the Root of Everything The most striking insight from this conversation is Anastasia’s tree metaphor. She compares your personal story and purpose to the roots of a tree. Everything else — your colors, your logo, your website design — those are the leaves. They’re important, but they sit on a second-priority level. Without roots, the tree is dead. Anastasia encounters this gap regularly in her consulting work. Hosts invest in professional branding that looks beautiful on the surface — matching palettes, polished websites, cohesive visual identity — but none of it connects to a personal story. She encourages those hosts to take what might feel like a step backward and reconnect their brand to who they are and what they care about. That reconnection, she says, is actually a step forward. She shared a telling example. A client approached her about building a micro resort near Joshua Tree. His initial pitch was a romantic couples retreat — not because he cared about that concept, but because he thought it would be profitable. When Anastasia pressed him on what he truly valued, three things emerged: his relationship with his son, his love of running, and his passion for branding. The concept that grew from those roots — a family-oriented retreat with outdoor fitness elements — excited him far more than the generic idea ever did. And nothing like it existed in the area. This mirrors what Isaac French shared on a previous episode about how a strong vision attracts the right investors, designers, and partners to bring something remarkable to life. Anastasia even stayed at Isaac’s Live Oak Lake property and recalled how a simple guest book with his personal story made the entire space feel more alive. It wasn’t just walls. It was a property with personality. Your direct booking website should carry that same depth. When your “why” is authentic, it naturally threads through your social media, email campaigns, guest messaging, and property design. Without it, you’re left reverse-engineering a story from the outside in — and guests can feel the difference. 🏠 From Uninspiring Homes to Culture-Driven Experiences Anastasia and Rod didn’t start with stunning properties. They started with completely ordinary homes in a regular residential neighborhood. Nothing special about the locations or the structures themselves. What changed everything was tapping into something personal. Having lived across multiple countries, Anastasia developed a deep “why” rooted in finding home in different cultures. That became the design compass for every property — Japan, Bali, Italy, Greece, the Maldives, and France. The results go well beyond aesthetics. Culture-themed properties create three powerful advantages for anyone looking to build a brand that guests remember: Memorability. When guests describe your property to friends, they say something specific: “I stayed in this Bali-inspired home.” That sticks in a way that “nice modern rental” never will. In a sea of similar listings, a themed property stands apart immediately. Emotional connection. Guests who’ve visited Italy bring their own memories to the stay. Guests who haven’t been yet feel inspired to explore the culture before arrival. Either way, the property becomes more than four walls — it carries meaning that creates the kind of guest experience people talk about long after checkout. Repeat booking power. Anastasia and Rod use their themed portfolio as a built-in retention engine. At checkout, they message guests: “If you want to experience a different country-inspired home, come back — here’s a discount code.” Guests who stayed in the Italy unit now want to try the Japan unit. One brand, multiple experiences, repeat revenue. This is the foundation of an effective repeat booking email strategy. And there’s a validation moment that caught everyone’s attention. Anastasia admitted she was nervous about Italian guests staying in her Italy-inspired home. Would they feel the culture was represented respectfully? The feedback came back overwhelmingly positive, which she considers one of the highest compliments a host can receive.

“You gotta make it or make it. These are your two options.” What happens when a 20-year corporate banker with a vision meets a solo operator managing 30 properties by herself — cleaning, messaging guests, and fixing maintenance issues with no team? In this episode of Booked Solid, Fouad Bazzi and Jacinda Neustel share how they combined their very different strengths to build a property management company spanning 82 properties across six markets. They talk about why saying yes to everything nearly broke them, how hiring for core values changed their team, and why the Entrepreneurial Operating System (EOS) became the backbone of their operations. Whether you’re managing two doors or two hundred, this conversation is packed with perspective on growing with intention — not just growing for the sake of it. Summary and Highlights 👤 Meet Fouad Bazzi Fouad Bazzi spent nearly two decades at Comerica Bank, working across retail, treasury management, and commercial banking — including 11 years in correspondent banking supporting community banks. After leaving the corporate world, he made the jump into entrepreneurship and hospitality. Fouad is the founder of The Owner Hosts, where he focuses on helping property owners run smarter, more profitable short-term rentals through strong systems, pricing strategy, and guest experience. He brings a unique mix of financial discipline and real-world operator experience, and he’s passionate about building sustainable, well-run businesses in the short-term rental space. 👤 Meet Jacinda Neustel Jacinda Neustel got her start in short-term rentals out of pure necessity — she couldn’t afford her rent one month and listed her spare room on Airbnb. That one decision snowballed into managing over 30 listings by herself, first through midterm rentals for travel nurses, then rental arbitrage, and eventually co-hosting. She physically relocated from Fort Wayne, Indiana to Arizona to force herself to delegate and stop being the one answering every emergency call. She’s the published author of The Airbnb Queen: How I Built My Short-Term Rental Empire and now co-manages over 82 properties alongside Fouad. 🤝 How a Mentorship Became a Partnership One of the most refreshing parts of this episode is the origin story. Fouad and Jacinda didn’t meet through some polished networking event and shake hands on a deal. It started with mentorship. Jacinda wanted to break into the luxury rental space, and Fouad was already there — analyzing properties with his sons, hosting launches, and building a brand around high-end hospitality. For a full year, they “dated” as business partners. They trialed hosting a property together to see how each other handled real problems — upset owners, maintenance emergencies, integrity under pressure. Jacinda admits she initially resisted the partnership entirely. She wanted a hundred percent of her own pie. But over time, she realized something critical: a portion of a much bigger pie was worth more than full ownership of a smaller one. Fouad’s take was equally grounded. He wasn’t looking for a partner at first either. He saw someone with incredible grit and operational ability who, with the right mentorship and systems in place, could go further than either of them could alone. Their advice for anyone considering a partnership? It’s not about full agreement — it’s about full alignment. Know your lane. Give your opinion, then pull back. Trust and communication make it work, not constant consensus. 📉 Why They Went From 96 Properties to 82 (On Purpose) At their peak, Fouad and Jacinda managed 96 properties. And they’ll be the first to tell you — not all of that growth was good growth. In the early days, they said yes to everything. If someone was willing to pay, they took the property on. That changed after a particularly frustrating experience with a portfolio in San Diego. Despite flagging issues during the property tour — overgrown landscaping, mismatched sleeping capacity, a rooftop deck with ocean views but zero chairs — the owners were unwilling to invest. Guest complaints piled up. Review scores suffered. The lesson was clear: not all revenue is good revenue. So they started trimming. They got honest about which properties fit their brand standards and which ones dragged the portfolio down. That intentional pruning also transformed how they onboard new owners. Now they ask direct questions upfront: What’s your break-even number? Can we realistically meet it? And if a property would perform better as a midterm rental, they say so. For hosts and property managers looking to build a portfolio they’re proud of, Fouad and Jacinda’s experience is a powerful reminder: growth without intention is just more work. 🧠 Implementing EOS: From Reactive to Proactive One of the biggest operational shifts Fouad and Jacinda made was adopting the Entrepreneurial Operating System (EOS), popularized by Gino Wickman’s book Traction. They use Ninety.io to run it across their global team — three VAs in Bolivia and two in Egypt — and the transformation has been significant. Before EOS, their team was reactive. VAs sat waiting for guest messages. Now, every team member has a specialized role. One handles revenue management full-time, living inside Key Data and PriceLabs. Another manages vendor relationships. A third focuses on maintenance. Everyone has a scorecard with weekly targets, and Monday meetings are no longer top-down status updates — they’re interactive accountability sessions where the team reports on their own metrics. Fouad’s analogy from the book is worth repeating here. Think of a cup. If you fill it first with big rocks — the priorities that actually move the needle — the pebbles and sand (the smaller daily tasks) will find their way into the gaps naturally. But if you fill the cup with sand first, the rocks won’t fit. EOS helps you identify and protect those rocks. For operators who think EOS requires a $10,000-per-quarter integrator, Fouad’s message is encouraging: self-implement. Even at 60 or 70 percent accuracy, it’s better than not having it at all. Use AI, read the book, or let the Ninety.io software walk you through it. 🧑‍🤝‍🧑 Hiring for Core Values, Not Résumés Building a

“The first 10 minutes of a guest’s stay set the tone for everything that follows.” That single insight from luxury hotel research changed how Katie Cline operates her short-term rentals, and it might change how you think about yours, too. In this episode of Booked Solid, Katie sits down with Gil to share what years inside the boardrooms of Ritz-Carlton, W Hotels, and St. Regis taught her about hospitality, and how she now applies those five-star principles to her growing portfolio of vacation rentals in upstate New York. From the psychology of confirmation bias to why your welcome note probably shouldn’t include the guest’s name, this conversation covers the small, often free gestures that turn first-time guests into repeat bookers. Whether you manage one property or forty, Katie’s hotel guest experience strategies for short-term rentals will give you a fresh perspective on how to serve your guests and strengthen your brand. Summary and Highlights 👤 Meet Katie Cline Katie Cline is an award-winning publicist, hospitality veteran, and short-term rental operator. She led global PR and communications for iconic hotel brands, including The Ritz-Carlton, W Hotels, St. Regis, and The Luxury Collection in both New York and London. Today, she hosts two podcasts — Second Home First, focused on helping people turn vacation homes into wealth-building investments, and Suite Success: Masters of Hospitality, a Hospitality.FM original, where she interviews the brightest minds in the hotel and hospitality industry. Katie owns and operates three short-term rental properties in upstate New York — Trout Landing (near Lake George), Gallant Fox (in Saratoga Springs), and The Lazy Oar (on Seneca Lake) — and co-hosts a fourth. She also publishes a free weekly newsletter at BuyYourSecondHomeFirst.com, helping readers turn vacation home ownership into a practical strategy for building long-term wealth. ✨ The First 10 Minutes That Make or Break Your Guest’s Stay One of the most memorable takeaways from this episode comes from Katie’s time working with Le Méridien. Research conducted during her tenure found that the first 10 minutes of a guest’s stay determine the tone for everything that follows. If those initial moments go well — the directions were clear, the lights were on, the door code worked, the place was clean and comfortable — guests spend the rest of their stay looking for evidence that they made a great choice. That’s confirmation bias working in your favor. But if those first moments go sideways — a missed turn, a dark entryway, a missing key — the guest will spend the remaining days noticing every cobweb and slow response time. For short-term rental operators, this means auditing your arrival experience from the guest’s perspective. Are your directions foolproof? Does the porch light stay on long enough for a family to unload a car at night? Is the temperature set right when they walk through the door? These are zero-cost, high-impact details that shape how your property gets reviewed, remembered, and recommended. 🏨 What Hotels Get Right (And What Short-Term Rentals Can Do Better) Katie brings a rare perspective to the short-term rental world because she’s spent years sitting in hotel boardrooms where guest experience was dissected and refined. She watched brands like Ritz-Carlton build systems around every guest touchpoint, from reservation confirmations to concierge outreach. But she also sees something hotels struggle with that short-term rental operators have as a natural advantage — humanness. When a guest books two nights at a hotel, they receive a polished but formulaic confirmation email. When someone books with Katie, she can respond as a real person. She can say she celebrated her own dad’s 70th birthday at the property and share what he enjoyed. She can mention that she’s a parent too and offer to have the pack-and-play set up before they arrive. That personal connection is something hotel brands spend millions trying to replicate. Independent hosts already have it — they just need to use it intentionally. If you want to build a brand that stands out, leaning into your humanity rather than hiding behind automation is one of the most effective things you can do. 🤝 Hospitality That Costs Nothing but Pays for Everything One thread running through the entire conversation is that the most impactful hospitality gestures are often free. Katie referenced a story from behavioral scientist Rory Sutherland about a cafe that set up comfortable chairs outside its entrance. The chairs didn’t generate direct revenue, but they communicated something powerful to everyone walking by: we care more about your experience than about squeezing every dollar out of you. That same principle applies to short-term rentals. Katie challenges the common mindset she sees in host forums — the idea that providing “enough shampoo to get them started” or “a few garbage bags” is sufficient. If a guest is paying $1,300 a night, needing to run to the grocery store for garbage bags on day two feels like a miss. It goes back to knowing your guest. If your property commands a premium ADR, the expectations for basics such as supplies, cleanliness, and amenities should match. And the good news is that stocking up on garbage bags and providing quality toiletries is one of the cheapest investments you can make, given their impact on reviews and repeat bookings. 🐾 Surprise and Delight Without the Risk Katie shared a fascinating hotel story about personalization gone wrong. A colleague was traveling to a hotel property, and the team had pulled photos from her Instagram to create a custom welcome featuring her dog. The problem? The dog had passed away the week before. The lesson isn’t to avoid personalization altogether — it’s to balance surprise and delight with risk management. Katie applies this through small, thoughtful gestures that carry very low downside. When a guest mentions they’re traveling with a baby, her cleaner knows to set up the pack-and-play, place the high chair in the kitchen, and have a baby gate ready. When someone brings their dog, bowls and a treat appear upon arrival. She also

“Be so good they can’t ignore you. That’s where you are.” What if there was an entire organization in your county — funded partly by your own lodging taxes — dedicated to driving visitors to your destination, and you’ve never once reached out to them? In this episode of the Booked Solid Show, Gil sits down with Jennifer Barbee, tourism strategist and creator of the Host Gap™, to uncover a massive blind spot for short-term rental operators. Jennifer has worked with over 400 destinations across the U.S. and reveals how DMOs (Destination Marketing Organizations) hold a goldmine of traveler research, event calendars, and visitor data that most hosts have never tapped into. You’ll learn how independent lodging went from 4% of the market to nearly 30%, why that shift is changing everything, and how building a relationship with your local tourism office could reshape your direct booking strategy from the ground up. Summary and Highlights 👩‍💼 Meet Jennifer Barbee Jennifer Barbee is a tourism strategist with 30+ years of experience working inside and alongside destinations. She is the Co-Founder and CEO of Destination Innovate and creator of the Host Gap™ — a framework that names the disconnect between destination marketing organizations and the short-term rental hosts who now deliver a significant share of the visitor economy. Jennifer got her start in the late ’90s, accidentally becoming a programmer when the very first destination websites were being built. Before she turned 30, she had worked with over 400 destinations — from Las Vegas and Miami to smaller regional markets. Her career spans web development, advertising, audience research, and civic tourism strategy. Today, she’s focused on bridging the gap between DMOs and STR operators through her upcoming Hosts & Home Teams™ summit and her ongoing essays on LinkedIn’s The Daily Destruptor. 📊 From 4% to 30% — The Shift That Changed Everything One of the most striking numbers Jennifer shared: before 2020, independent lodging (short-term rentals, boutique hotels, B&Bs) accounted for roughly 4% of the U.S. lodging market. Today, that figure sits at nearly 30%. That explosion happened fast, and most destination marketing organizations weren’t prepared for it. Jennifer pointed out that DMOs were originally created by hoteliers—specifically as Convention and Visitors Bureaus— and funded through lodging taxes paid by hotels. Short-term rentals weren’t part of that equation. In many cases, they still aren’t fully integrated into the system. This is why so many cities and counties are scrambling to figure out regulations, representation, and how to work with independent operators. Jennifer’s take? It’s not a moral problem. It’s a systems problem. And solving it starts with getting hosts into the conversation. 🔑 What DMOs Have That You Don’t (But Should) Here’s where things get practical for operators thinking about their direct booking strategy. DMOs invest heavily in traveler research — the kind of data most independent hosts never see. Jennifer broke down what that includes: Who is visiting your destination, what are their demographics, and what are their travel patterns? What types of events and groups are coming each year? How repeat visitation compares across markets (Pigeon Forge, for example, sees about 75% repeat visitors, while Miami sees roughly 12%). Seasonal trends, spending data, and group travel behavior. This research doesn’t just help with marketing your properties — it can inform investment decisions, amenity choices, and even how you furnish your spaces. If you know your market draws families with kids who visit four times a year, that changes everything from your guest avatar to your email nurture sequences. 🏷️ The SMERF Market — A Hidden Goldmine for STR Hosts Jennifer introduced one of the episode’s most interesting concepts: the SMERF market. It stands for Social, Military, Educational, Religious, and Fraternal — and it refers to unmanaged group travel. Think quilting competitions, car shows, soccer tournaments, family reunions, and small niche conferences. These groups typically bring 10 to 50 people at a time. They travel more often, spend more money, and represent a huge opportunity for short-term rental operators — especially those who can accommodate multi-room bookings. The challenge? Most hosts don’t know these groups are coming because that data lives with the DMO. Jennifer emphasized that building a relationship with your destination’s tourism office can unlock exactly this kind of intelligence, giving you an edge in preparing your properties and tailoring your content marketing to attract these travelers. 🤝 How to Actually Reach Your Local DMO Jennifer offered straightforward advice on making that first connection. Look for the community management or community steward role at your local DMO — not the chamber of commerce (which may try to sell you advertising instead). Your destination marketing organization is usually the entity that collects the bed tax and may be called Visit [Your City], Experience [Your Region], or something similar. When you reach out, Jennifer recommended framing it this way: Introduce yourself as a host who loves the destination. Ask what traveler research or data they can share. Find out how you can better align with the types of travelers they’re attracting. Request any printed materials or visitor guides you can keep on-site for guests. It sounds simple, but Jennifer noted that most hosts have never taken this step. And the DMOs? They often don’t even know who you are — especially when OTAs like Airbnb remit taxes as lump sums without identifying individual properties. 🔄 Repeat Guests, Destination Identity, and the Direct Booking Connection Jennifer and Gil explored how understanding your destination’s repeat visitation rate completely changes your marketing approach. In a high-repeat market, your biggest opportunity is email capture and guest nurturing. In a low-repeat market, the focus shifts to discovery, social proof, and first-impression marketing. Jennifer also shared a powerful insight about direct booking guests versus OTA guests. A book-direct traveler tends to be less sophisticated, more loyal, and craving personalization. If you serve them well — learn their favorite coffee, remember their kids’ names, leave a small surprise — they don’t just come back. They post about it on

“Hospitality is the North Star. If it doesn’t drive back to that, it’s probably not gonna work.” James Varley went from managing communications for the FIFA World Cup to building one of the fastest-growing educational platforms in the short-term rental space. In this episode of Booked Solid, James opens up about his unconventional path into hosting, the painful lessons he learned rebranding his company, and why consistency beats complexity when building an audience. Whether you’re a new host wondering where to start or an experienced operator looking to sharpen your direct booking game, this conversation delivers practical wisdom on brand clarity, local marketing tactics, and why the simplest strategies often produce the biggest results. James also shares the QR code tactic that keeps bringing guests back to his properties and why building your email list remains the single most important thing you can do for your business. Podcast Summary and Highlights 🎙️ Meet James Varley James Varley is the Founder and CEO of Host Planet, a multimedia educational platform dedicated to helping short-term rental hosts and property managers build successful, sustainable businesses. Before launching Host Planet, James spent over 20 years in media, including a decade leading corporate communications for the FIFA World Cup Qatar 2022 organizing committee. His journey into hosting began while living overseas in Qatar. Needing a place to stay during UK visits, James purchased his first holiday let—and quickly discovered how underserved the market was when it came to practical, accessible education for operators. That gap became the foundation for Host Planet. Today, Host Planet produces multiple podcast series, free ebook downloads, blog posts, and social content reaching property managers across more than 90 countries. In 2026, James is taking the show on the road with the Host Planet Roadshow—seven events across the UK designed to bring collaborative, hands-on education directly to operators. 🧭 Why Hospitality Must Remain Your North Star One theme ran throughout this conversation: the property managers who succeed long-term never lose sight of hospitality. James put it simply—if your business decisions don’t drive back to delivering an exceptional guest experience, they probably won’t work. Revenue matters. Systems matter. But the operators who thrive are the ones who genuinely care about the people staying in their properties. This perspective shapes everything from how you define your brand to the way you communicate with guests. As James noted, the property managers reaching 97% direct bookings—like Andy Easton at Beach Retreats—built their success on crystal-clear brand identity and unwavering commitment to guest experience. 🏗️ Building Host Planet: Lessons from the Trenches James didn’t get everything right from the start. His original company name—Holiday Cottage Handbook—was too long, too niche, and confusing to international audiences. The rebrand to Host Planet came after he realized the industry was global and his platform needed to reflect that. The lesson applies directly to property managers building their own brands. Getting clear on who you serve and how you want to be perceived matters more than perfecting every detail on day one. Sometimes you have to start accepting direct bookings before everything feels ready—and iterate as you learn. James also shared his approach to content creation. Rather than chasing trends, he focuses on answering the questions hosts actually have. He uses YouTube search data, explores what people ask large language models, and tracks industry news to ensure every piece of content delivers genuine value. 📢 The Power of Billboarding Your Direct Booking Channel One of the most practical takeaways from this episode: guests who stay at your property through OTAs need to know you have a direct booking channel. James uses simple QR code posters inside his rentals. The message is straightforward—book direct and save. It’s not complicated technology or expensive marketing. It’s visibility. The same principle extends beyond the property itself. James attends local business meetings, connects with chamber of commerce groups, and reaches out to companies in nearby enterprise zones whose workers need temporary accommodation. Word of mouth and local partnerships remain underutilized by most hosts. If you want to explore this further, our guide on building trust on your direct booking site breaks down how to convert that visibility into actual reservations. 📧 Build Your Email List—Period When asked for one tactical tip for hosts looking to amplify their direct bookings, James didn’t hesitate: build your email list. Social platforms change algorithms. OTAs restrict guest contact information. But email remains something you own. Every guest who books through your property represents an opportunity to stay connected, nurture the relationship, and earn repeat business. This aligns with what we consistently see from successful operators. The hosts who treat their email list as an asset—sending valuable content, seasonal updates, and personalized offers—build businesses that compound over time. Our vacation rental email marketing guide walks through exactly how to structure these campaigns. 🎯 Defining Your Audience (Whether You’re a Host or Building a Platform) James made an interesting point about audience definition that applies whether you’re running a property management business or building a media platform like Host Planet. Too many hosts try to appeal to everyone. The result is messaging that resonates with no one. The operators who succeed—and James pointed to Beach Retreats as an example—get incredibly specific about their guest avatar, their property standards, and their geographic focus. This specificity actually makes marketing easier. When you know exactly who you’re serving, you can write content that speaks directly to their concerns. You can go niche and own a category rather than competing with everyone for generic search terms. 🔁 Consistency Beats Complexity The conversation kept returning to one theme: success in short-term rentals (and in building any audience) comes from doing simple things consistently over time. James compared it to investing. You won’t see dramatic results immediately. But week after week, month after month, the content compounds. The email list grows. The relationships deepen. Eventually you look back and realize you’ve built something substantial. This patience is especially important for direct bookings. Growing your direct booking

“I’d rather be small and personal and well known for that than just be a generalist.” What does it take to build a vacation rental business valuable enough for acquisition? For Lisa Roads, the answer wasn’t having the most properties—it was building an STR brand identity that attracted direct bookings, earned owner trust, and created systems that could operate without her constant involvement. In this episode of the Booked Solid Show, Lisa shares the strategies that took her from furnishing her first Cyprus property to managing 175 coastal villas—and eventually exiting during one of the most challenging periods in travel history. Her insights on niching down, building trust signals, and understanding your ideal guest avatar offer a masterclass for any host looking to grow beyond OTA dependency. Summary and Highlights 👤 Meet Lisa Roads Lisa Roads is The Holiday Property Coach and founder of the Women in Short-Term Rentals community. With over 25 years in hospitality, property marketing, and management, she built and scaled Lifestyle Assets Property Management in Cyprus from zero to 175 coastal properties before successfully selling in 2021. Starting her property investment journey at just 22 years old, Lisa developed a full-service model that handled everything from interior design and furnishing to marketing and guest management. Her approach attracted hands-off investor owners who wanted turnkey solutions—and her company became known as one of the most professional operations on the island. Today, Lisa works exclusively with female STR business founders, helping them develop growth strategies, build direct booking brands, and prepare their businesses for scale or exit. She lives in the Cotswolds with her partner Clive and their rescue dog Poppy—who, as you’ll discover, inspired some powerful insights about niche marketing. 🏗️ Building Infrastructure Where None Existed Lisa’s journey began with a problem most hosts never face: there was literally no support infrastructure for vacation rentals in her chosen market. When she invested in Cyprus property in 2003, the short-term rental ecosystem simply didn’t exist. No furniture companies. No established cleaning services. No property management support for overseas investors like herself. Rather than waiting for solutions to appear, Lisa created them. She shipped entire containers of furniture from the UK, built relationships with customs brokers, and assembled her own network of contractors, cleaners, and maintenance providers. That resourcefulness became the foundation of her business model. Her “Investor Complete Service” took empty properties and transformed them into performing investments—handling interior design, furnishing, marketing, and ongoing management. In one particularly intense month, her team furnished 25 properties from empty to guest-ready. This full-service approach attracted hands-off investor owners who valued professional management over DIY solutions, and it’s the same foundation that helps hosts today build direct booking brands that guests actually remember. 🎯 Why Niching Down Beats Being a Generalist One of Lisa’s most transformative business decisions was deliberately shrinking her portfolio from 225 properties to 175. The reason? Focus. She identified that her best-performing properties shared common characteristics: period and character coastal properties within three kilometers of a beach, serving hands-off investor owners. Properties that didn’t fit this profile—regardless of their individual potential—diluted the brand and complicated operations. Lisa explains the math simply: “If you are a smaller business, you’ve got limited resources, limited marketing budget, limited time. You are better to focus what you do have and be niche and well known in a niche than the scatter gun approach.” This principle applies directly to building a direct booking niche that fills your calendar year-round. When you try to serve everyone, your marketing message speaks to no one. When you curate your portfolio around a specific guest avatar, everything aligns—your photography, your messaging, your amenities, and your direct booking website all tell the same story. Consider a property owner looking for management services. Would they choose a company with a mixed portfolio of studios, coastal villas, and mountain cabins? Or would they select the expert who specializes in exactly their property type and understands its unique requirements? The specialist wins every time. 🔑 A Logo Isn’t a Brand: Building Trust Signals That Convert Lisa sees a common mistake among property managers attempting to transition away from OTA dependency: they think having a website equals having a brand. “They think that having a logo is having a brand. It’s not,” Lisa explains. “Outside of the OTAs, they haven’t really proudly shouted about who they are, why people should come to them. Where’s the trust? None of that really exists.” Building a direct booking brand requires layers of trust signals that OTAs provide automatically but independent operators must create themselves. Lisa’s checklist includes team photographs showing real people behind the business, a clear story about why you do what you do, client and guest charters that communicate your standards, credentials and accreditations that establish credibility, and transparent policies that remove booking friction. These elements work together to answer the question every potential direct booker asks: “Why should I trust you with my money and my vacation?” The Direct Booking Quadrant framework breaks this down into four essential pillars: Branding, Presence, Channels, and Funnels. Lisa’s approach addresses each one, but she emphasizes that branding must come first. Without a clear identity, the other elements have nothing to amplify. 📸 Photography That Sells the Dream Lisa’s insights on property photography go far beyond “hire a professional.” She emphasizes staging your photos to tell a story that resonates with your specific ideal guest. The principle is simple: show prospective guests exactly what their experience will look like. For family-friendly properties, that means photographing the pack-and-play set up next to the master bed, the high chair at the dining table with kids’ utensils ready, and safety gates installed throughout the home. This approach transforms photography from documentation into aspiration. Parents scrolling through listings aren’t just looking for amenities—they’re imagining their family in that space. When they see a property clearly designed for families like theirs, the mental leap to booking becomes much shorter. Lisa experienced this principle firsthand when booking a dog-friendly cottage

“Your brand is the emotional connection that an organization has with its public.” In this episode of the Booked Solid Show, Gil sits down with Amber Hurdle—brand strategist, keynote speaker, author, and former Gaylord Hotels executive—to explore why personal branding isn’t just for influencers. It’s the foundation of trust that converts lookers into bookers. Amber breaks down how short-term rental hosts and property managers can leverage psychology and neuroscience to build authentic brands that attract ideal guests, command premium rates, and create lasting loyalty. From her celebrity event planning days with Sony Music and Jessica Simpson to leading the internal rebrand when Marriott acquired the world’s largest hotel property, Amber brings decades of hospitality expertise to help you stop hiding behind a logo and start building a business that books direct. Whether you manage two properties or two hundred, this conversation will shift how you think about showing up for your guests—and why it matters more than ever. Podcast Summary and Highlights 👤 Meet Amber Hurdle Amber Hurdle is a globally recognized brand strategist, multi-award-winning keynote speaker, and author of The Bombshell Business Woman. She brings over two decades of experience helping Fortune 100 companies, celebrities, and entrepreneurs build brands that connect deeply and drive measurable results. Her hospitality credentials run deep. Amber spent years at Gaylord Hotels overseeing internal communications and employee engagement—ensuring staff felt valued so they could deliver exceptional guest experiences. She later led the internal rebrand when Marriott acquired Gaylord Opryland, which remains the largest Marriott property in the world. Today, Amber runs Brand Edge Accelerator and the Vanguard Council, working with founders and executives to build personal brands grounded in psychology, neuroscience, and authenticity. She’s been featured in Entrepreneur, Fortune, and Bloomberg Businessweek, and recognized as one of the top 30 brand professionals globally by Global Gurus. Connect with Amber: 🎯 Why Personal Branding Matters for Direct Bookings Most hosts think branding is about logos and color palettes. Amber sees it differently. A brand is the emotional connection your business creates with everyone who encounters it—guests, community members, even local government officials dealing with short-term rental regulations. When you build a direct booking website, you’re asking strangers to trust you with thousands of dollars and their vacation memories. Unlike Airbnb, which provides trust signals, your direct booking site must earn that trust from scratch. The hosts who succeed at direct bookings share something in common: they put themselves out there. They show their faces, share their stories, and communicate their values consistently across every touchpoint. 🪝 The Fishing Analogy That Changes Everything Amber explains positioning through a fishing metaphor that every host should memorize. If you want to catch a catfish, you don’t take a boat to the ocean with squid as bait. You find a murky pond, use something like chicken liver, drop your line, and wait. Knowing your lure and your body of water is essential. For vacation rental operators, this means understanding exactly who your ideal guest is before creating any marketing. Your brand promise answers three questions: What do you do? Who do you do it for? How do you do it uniquely? The “who” tells you what body of water you’re fishing in. The “how” becomes your lure. Without this clarity, you’re marketing to everyone and connecting with no one—the same trap that keeps many hosts stuck on the OTA treadmill. 📸 Why Your Face Matters More Than Your Logo Gil shared data from CraftedStays showing that websites with host photos and personal bios convert significantly better than those hiding behind company logos or property images. The psychology behind this is simple. Vacation rentals aren’t hotels. Guests want to feel they’re staying in a home, welcomed by a real person. Your prefrontal cortex—the part of the brain that makes values-based decisions—responds to human faces. It’s why putting a personal picture on your direct booking site isn’t vanity; it’s conversion optimization. CraftedStays now makes the host bio and photo a mandatory field during onboarding because the data proves it works. When guests see who they’re booking with, trust forms faster. 🏆 Case Studies: Hosts Who Built Brands on Their Backs Amber highlighted two examples of vacation rental operators who understood personal branding before it became trendy. Lance and Elaine Stitcher of Seaside Vacation Rentals built their company’s visibility through their own presence—appearing on podcasts, serving on the VRMA board, posting consistently on social media. When industry awards come around, voters already know them because they’ve shown up repeatedly over time. Robin Craig with Moving Mountains in Colorado followed a similar path. His visibility in advocacy and industry events helped position his company as the number one luxury vacation rental brand in Colorado according to Forbes. Neither started with sophisticated marketing budgets. They started with authenticity, consistency, and a willingness to be the face of their brand. 🛋️ Setting the Table for Your Guests Amber offered a hospitality metaphor that every host should remember. Think of your direct booking website as your home. You wouldn’t invite guests over without knowing their preferences, preparing thoughtfully, and creating a welcoming environment. Yet many hosts bury important information, make booking harder than necessary, or—the cardinal sin—charge more on their direct booking site than on Airbnb. If you expect guests to trust you with their vacation, show them you’ve prepared for their arrival from the very first click. This means clear pricing, easy navigation, mobile-friendly design, and content that speaks directly to your ideal guest’s needs. Everything on your site should signal that you understand who they are and why they’re traveling—the foundation of any strong email marketing strategy that turns one-time guests into repeat bookers. ✨ Different Is Better Than Better Sally Hogshead, one of Amber’s mentors and a two-time New York Times bestselling author, has a mantra that applies perfectly to vacation rental marketing: “Different is better than better.” The secret to success isn’t trying to out-Airbnb Airbnb. It’s becoming more of who you already are. When you lean into your authentic values,