Booked Solid Podcast

Dynamic Pricing Gaps Costing Hosts Thousands – Market Data Reveals Competitive Advantage Strategies with Jamie Lane

“There’s so much incremental bookings our industry could be getting if we just did a better job of managing rates throughout the season. More than anything, drive additional revenue over and above new amenities, new photos—it’s just do a better job of how you’re setting rates.” – Jamie Lane The short-term rental landscape has undergone dramatic shifts since 2020, creating both challenges and opportunities for independent hosts building direct booking businesses. From mobile bookings now representing 58% of Airbnb’s traffic to supply growth slowing to just 4% in 2025, understanding these data-driven trends isn’t just helpful—it’s essential for staying competitive. In this comprehensive discussion, we explore the critical insights every host needs to navigate today’s market, optimize their direct booking strategy, and establish sustainable revenue streams that are not entirely dependent on OTA algorithms. Summary and Highlights 🎯 Meet Jamie Lane: The Data-Driven Voice of Short-Term Rentals Jamie Lane serves as Chief Economist and SVP of Analytics at AirDNA, the industry’s leading short-term rental data intelligence platform tracking millions of properties worldwide. With over 14 years of experience in hospitality economics, Jamie brings a unique perspective as both an industry analyst and an active STR host in North Georgia’s mountain markets. His groundbreaking contributions earned him the Innovator/Disruptor award at the 2023 Shortyz Awards, while his market insights regularly appear in the Wall Street Journal, the New York Times, and Bloomberg. Beyond the data, Jamie co-hosts AirDNA’s STR Data Lab podcast and has been documenting his own hosting journey on YouTube, applying market intelligence to real-world property management decisions. Before joining AirDNA, Jamie spent a decade at CBRE, leading research and forecasting teams. He holds a Bachelor of Science in Economics from the University of Georgia and a Master of Science in Business Economics from Georgia State University. 📊 The Great Channel Shift: From Direct Dominance to OTA Growth The pandemic has fundamentally altered guest booking behavior, creating lasting changes that continue to shape the industry. Prior to 2020, many large property managers generated the majority of their bookings through direct channels. Today, OTAs command increasingly larger market share—but the story has an interesting twist. While larger property managers have seen their direct booking percentages decline, smaller hosts are actually trending in the opposite direction. The proliferation of user-friendly PMS platforms, such as Guesty and Hostaway, among others, has democratized direct booking technology that was previously accessible only to enterprise-level operators. “If you think back in 2015, like I was hosting and for me to get a direct booking website, like Guesty didn’t exist, Hostway didn’t exist. Like all these large PMS companies that we sort of take advantage of now just didn’t exist,” Jamie explains. This technology gap meant most individual hosts had no practical path to direct bookings beyond building everything from scratch. 📱 Mobile-First Booking Revolution Perhaps the most striking trend shaping guest behavior is the explosive growth of mobile bookings. Airbnb disclosed that 58% of their Q1 bookings came through mobile devices—up from 54% the previous year. This isn’t just a slight preference shift; it represents a fundamental change in how travelers discover and book accommodations. For hosts building direct booking websites, this trend requires a mobile-first design approach. Sites that feel clunky on mobile devices or fail to optimize for smaller screens risk losing nearly half their potential bookings to competitors with superior mobile experiences. The demographic driving this shift skews younger, with travelers in their twenties and thirties showing a strong preference for completing entire booking flows on mobile devices. These guests don’t just browse on mobile—they research, compare, and complete transactions entirely through their phones. 🏔️ Supply Growth Slowdown: Good News for Existing Hosts After years of explosive inventory growth reaching 20-25% annually during peak pandemic periods, supply growth has dramatically decelerated to approximately 4% in 2025. This slowdown isn’t due to decreased demand—RevPAR remains at all-time highs—but rather reflects challenging investment economics. Home values have increased roughly 50% over three years, while interest rates jumped from 3% to peaks around 8.5%. Meanwhile, STR revenue has grown approximately 30% over the same period. The math simply doesn’t work for many potential investors who previously found attractive cash-on-cash returns in the 20-40% range. “Most investors now are like, the only reason why they’re able to make it make sense is because of the tax benefit. If you’re just underwriting the cash flows and what the investment’s gonna take, unless you have that tax benefit, it doesn’t make sense,” Jamie notes. For existing hosts, this supply constraint creates favorable operating conditions. Less new competition means better occupancy rates and pricing power—assuming hosts stay competitive with their data-driven STR strategies. đź’° The Revenue Management Gap: Leaving Money on the Table Despite the widespread availability of dynamic pricing tools, only about 25% of hosts actively use revenue management platforms. This creates enormous opportunities for data-driven hosts willing to optimize their pricing strategies beyond simple seasonal adjustments. Markets like Gatlinburg and Pigeon Forge, where 85% of listings use revenue management solutions, demonstrate both the competitive advantage and necessity of sophisticated pricing. Hosts in these markets who don’t actively monitor competitor rates and adjust pricing can quickly lose bookings to more agile operators. “There are so many incremental bookings our industry could be getting if we just did a better job of managing rates throughout the season,” Jamie emphasizes. The impact exceeds that of new amenities, professional photography, or other property improvements. 🌍 Economic Headwinds and Guest Behavior Changes Several macroeconomic factors are creating booking pattern shifts that hosts need to understand: Compressed Booking Windows: Guests are waiting longer to commit to travel plans, with booking windows in mountain markets declining approximately 8% year-over-year. This reflects economic uncertainty and guests’ reluctance to commit to future spending. International Travel Trends: American travelers are increasingly choosing overseas destinations, with demand for Japan up 30% year-over-year. Meanwhile, Asian travelers to the US remain 50% below pre-pandemic levels, particularly impacting West Coast markets. Income Tier Differences: The booking slowdown primarily affects budget-tier

CraftedStays Blog Posts

Data-Driven Design Short Term Rentals: 7 Ways Analytics Boost Bookings

The vacation rental industry has evolved far beyond simply decorating a space and hoping guests will book. Today’s most successful short-term rental hosts understand that data-driven design short-term rentals approach separates profitable properties from those struggling to fill their calendars. When you combine thoughtful interior design with concrete guest data, you create spaces that don’t just look good—they convert browsers into bookers. 1. The Marriage of Marketing Intelligence and Interior Design The intersection of data analytics and interior design might seem unlikely, but it’s revolutionizing how smart hosts approach their properties. Traditional interior design relies heavily on aesthetic preferences and broad trends, but vacation rental design must serve a different master: guest expectations and booking behavior. Understanding your guest avatar goes beyond demographics like income levels or job titles. The critical data points that drive design decisions focus on family composition, travel patterns, and specific expectations. Are your guests couples seeking romantic getaways, or families with children ages 5-12 looking for adventure near theme parks? This fundamental distinction shapes every design choice from furniture selection to amenity prioritization. Consider how branding strategies can inform the design of physical phases. When hosts analyze their booking data, they often discover patterns that directly translate to design opportunities. Properties near national parks might see guests who’ve traveled long distances and arrive exhausted, suggesting the need for comfortable seating areas and spa-like bathroom amenities. 2. Why Guest Avatars Drive Design Success The most effective vacation rental designs start with comprehensive guest research rather than Pinterest boards. Smart hosts survey their past guests to understand not just who they are, but why they travel and what they truly expect from their accommodations. Recent data shows that amenities like private pools consistently rank higher than community pools in guest preferences, while features like WiFi in every bedroom and washers/dryers for week-long stays have become non-negotiable basics. These insights only emerge through systematic data collection rather than assumption-based planning. The emotional component of design decisions becomes more predictable when grounded in data. Color psychology and spatial layouts that might feel arbitrary suddenly make sense when filtered through actual guest behavior patterns. Families traveling to escape daily stress respond differently to design elements than business travelers or couples celebrating anniversaries. 3. The Technology Behind Modern STR Design Modern vacation rental hosts have access to unprecedented amounts of actionable data. Unlike the early days of marketing when TV advertisers relied on Nielsen boxes in select homes for viewership data, today’s hosts can track exactly where their website traffic originates, which property photos generate the most engagement, and what amenities correlate with higher booking rates. This wealth of information transforms the traditionally subjective world of interior design into something more scientific. When hosts understand that guests from certain geographic regions consistently book longer stays, or that properties featuring specific color schemes photograph better for social media sharing, design decisions become strategic investments rather than aesthetic gambles. The integration of technology allows hosts to track guest journeys from initial website visit through post-stay reviews, creating a complete picture of how design choices impact booking behavior and guest satisfaction. This approach mirrors how to use email funnels to drive repeat stays by understanding guest behavior patterns throughout their entire journey. 4. From Assumption to Attribution The shift from intuition-based design to data-driven decisions mirrors the broader transformation in digital marketing over the past two decades. Where marketers once launched campaigns with minimal feedback mechanisms, today’s successful hosts can attribute specific design investments to increased booking rates and higher guest satisfaction scores. Consider the power of retargeting in the vacation rental space. When potential guests visit your direct booking website but don’t immediately reserve, strategic follow-up campaigns can bring them back. However, these campaigns are only effective when your property’s design and presentation create that initial emotional connection that data shows resonates with your specific audience. This attribution capability extends beyond marketing into operational decisions. Hosts can now measure whether investing in kid-friendly amenities actually increases bookings from families, or if upgrading to luxury linens correlates with improved review scores and repeat bookings. Understanding how to create look alike audiences with StayFi demonstrates how guest data can inform both design and marketing strategies. 5. Practical Implementation for Small Hosts The beauty of data-driven design lies in its scalability. Small hosts with one or two properties can implement these strategies just as effectively as larger property management companies. The key is starting with the right questions and systematically collecting answers. Begin by analyzing your existing booking patterns. Which months see the highest occupancy? What do your five-star reviews consistently praise? Which complaints appear repeatedly? This baseline data provides the foundation for informed design decisions. Tools like Stay Fi routers capture guest email addresses for everyone who connects to your WiFi, not just the primary booker. This expanded data set enables more sophisticated analysis of guest demographics and can inform everything from furniture selection to local experience recommendations. The investment in guest data collection pays dividends when combined with design insights. Knowing that your guests consistently travel with pets might inspire you to invest in pet-friendly design elements, which can then be highlighted in your marketing campaigns to past guests looking to book their next getaway. Learn more about unlocking the power of email collection strategic tips for hosts. 6. Beyond Pretty Pictures The most common mistake in vacation rental design is prioritizing visual appeal over functional guest needs. A space might photograph beautifully for listing photos but fail to serve the practical needs of your specific guest avatar. Data-driven design flips this equation. When you understand that your guests consistently travel with teenagers, the game room becomes more valuable than the formal dining area. When you discover that most bookings come from guests within driving distance rather than flying visitors, you might prioritize outdoor spaces over proximity to airports. This approach doesn’t eliminate aesthetics—it informs them. The most successful vacation rental designs achieve that perfect balance between Instagram-worthy appeal and practical functionality that

Booked Solid Podcast

Building 95% Direct Bookings Without Marketing Spend: Blake Neitzke’s Relationship-First Strategy

The best way to do this is you should really have the core and foundation of your business is that direct booking model. You also actually need to maintain a presence within the OTAs… I actually think the best way to do it is you have to have all three legs of that stool.” Building a hospitality business that generates 95% direct bookings sounds impossible—especially in a town with just 87 residents. But Blake Neitzke, a West Point graduate and former Special Forces officer, proved it’s not only possible but sustainable. In this episode of Booked Solid, Blake shares the direct booking strategies that transformed a distressed 7-room boutique hotel into a 15-key destination that books solid year-round, often 18 months in advance. What makes Blake’s approach unique isn’t just his impressive conversion rates—it’s his balanced perspective on OTA management, which he maintains while remaining independent. His story provides a blueprint for operators seeking to establish enduring hospitality brands without compromising growth or guest reach. Summary and Highlights 👨‍💼 Meet Blake Neitzke Blake Neitzke is a 2012 West Point graduate who served 10 years in the Army, including time as an infantry officer and Special Forces officer with the 3rd Special Forces Group. In 2019, Blake and his family purchased a distressed boutique hotel property in Round Top, Texas—a town with a population of just 87 people that happens to host the country’s largest antique shows twice yearly. Since then, Blake has expanded from 7 traditional hotel rooms to 15 keys across multiple properties, including renovated 1880s farmhouses, ground-up construction, and strategic acquisitions. His property serves everyone from University of Texas corporate retreats to intimate family reunions, maintaining occupancy rates that keep them booked solid through 2026. 🎯 Key Takeaways: The Foundation of 95% Direct Bookings Starting with 100% Direct Bookings Blake’s approach was unconventional from day one. When he purchased the property, there was no website, no property management software—just a landline and paper bookings. Instead of immediately rushing to OTAs, Blake built his direct booking foundation first: This foundation-first approach gave Blake control over his brand narrative and guest relationships before introducing OTA dependencies. The “Three-Legged Stool” Philosophy Blake advocates for a balanced approach to booking channel management. While direct bookings form the foundation, he maintains a strategic OTA presence because “there are just some people who are comfortable with Airbnb. They like the additional layer of security.” His channel distribution strategy focuses on: Social Media as a Non-Negotiable Trust Builder Blake emphasizes that social media isn’t optional for modern hospitality businesses. Guests are conducting thorough research across multiple platforms to verify legitimacy: “They go to Google and look at reviews, then they go to TripAdvisor, then they look at your website, then they’re gonna go to your social media… Once they’ve been able to vet you through multiple different mediums, it gives them confidence that they’re gonna have a good experience.” This multi-platform verification process is why building trust on your direct booking site is essential for conversion success. This process is why consistent branding and active social presence are essential for direct booking success. Cash Flow Management for Forward Bookings One critical aspect Blake learned through experience is managing pre-paid reservations. With bookings extending to summer 2026, he’s managing over $100,000 in guest deposits—money that hasn’t been earned yet. His approach includes: Asset Selection Strategy: The Sweet Spot Blake’s portfolio evolution reveals a strategic preference for 1-2 bedroom standalone units over large single-family homes. This approach provides: 🏡 Building Relationships That Drive Repeat Business Blake’s success stems from treating hospitality as a relationship business first. Many guests have stayed 14-18 times over six years, and some have become personal friends. This relationship-first approach creates powerful word-of-mouth marketing and eliminates acquisition costs for repeat bookings. His guest retention strategies include: đź’ˇ Rapid Fire Insights Best Book Recommendation: “Five Years to Freedom” by Nick Rowe – A story about mindset during extreme challenges that applies to business resilience. Mindset Advice: “No matter what you do, there’s going to be challenges and friction… Don’t shy away from the hardships and difficulties. Know and understand that it’s part of the process.” Tactical Direct Booking Tip: “Get on the camera and increase your social media presence. Put a toggle on your property management software where people can put in where they found you from, and use it as a metric that you track.” Connect with Blake: đź”— Start Building Your Direct Booking Foundation Blake’s journey proves that sustainable direct booking success isn’t about choosing sides between OTAs and independence—it’s about building a strong foundation first, then strategically leveraging all available channels. His balanced approach, combined with relationship-focused hospitality, creates a business model that’s both profitable and personally fulfilling. Ready to build your own direct booking foundation? Start your CraftedStays trial and create a website that converts visitors into direct bookings, just like Blake’s success in Round Top, Texas. Transcription Blake: I personally think actually the answer’s in the middle. And so the best way to do this is you should really have the core and foundation of your business is that direct booking model. And you need to be stewarding that at all possibility. You also actually need to maintain a presence within the OTAs, and the reason being is there’s just some people who are comfortable with Airbnb. Blake: They like the additional layer of security and assuredness of the fact that the, there’s some vetting process in there, and so if you want to touch those customers. You have to have a presence on there. Same thing with Expedia. And so I actually think the best way to do it is you have to have all three legs of that stool. Blake: You can’t rely on just one where you shouldn’t. Try to rely on just one. Gil: Before we bring on my guest, I wanted to talk just a little bit about something that I’ve been hearing a lot from Host. I keep on hearing the same

CraftedStays Blog Posts

Managing Menu Items in the Refined 2.1 Template

Your website’s navigation is the roadmap that guides guests to book with you. Today, we’re excited to share a powerful new feature that puts you in complete control of that experience: Custom Menu Items in our Refined 2.1 template (with rollout to other templates coming soon). Craft Navigation That Fits Your Brand and Drives Bookings Great navigation isn’t just about looking professional—it’s about conversion. When guests can easily find what they’re looking for, they’re more likely to book. Whether that’s browsing your properties, learning about local destinations, or hitting that “Book Now” button, every menu item should serve your booking goals. Build Navigation That Converts: Six Menu Types Now Available We’ve designed six distinct menu types to give you the flexibility to craft exactly the guest journey you want: 1. Logo Placement Your logo anchors your brand. While it’s fixed at the root level, you can now drag it to the center position for a more balanced header layout. 2. Page Menus Link directly to your custom pages, such as “About Us” or “Contact,” which help build trust and answer guest questions. 3. External Links Send visitors to partner websites, local attraction pages, or any external resource that enhances their stay experience. You can choose whether links open in new tabs. 4. Container Menus (Dropdowns) Perfect for organizing related content. Create a “Destinations” dropdown that showcases different areas you serve, or group properties by location or type. 5. Properties Menu This is where the magic happens. Display all properties, feature-specific listings, or highlight your best performers. It’s one of the most powerful tools for driving bookings. 6. Featured Menu The default search redirect is perfect for multi-property operators. When guests want to browse all your options, this gets them there fast. Bonus: Smart Placeholders Use placeholder menu items to perfect your layout alignment—especially useful for keeping your “Book Now” button prominently positioned on the far right. The “Book Now” Button: Your Conversion Champion Speaking of that “Book Now” button—we strongly recommend keeping it visible at all times. It’s your direct line to bookings, and every second a guest spends on your site should lead them closer to clicking it. Getting Started Access your new menu controls by navigating to: Site → Manage Templates → Edit Template → Header → Menu → Edit Menu Items The interface is intuitive—drag to reorder, click to configure, and save to publish your changes instantly. What This Means for Your Business Custom menu items aren’t just about aesthetics. They’re about: Rolling Out to All Templates While custom menu items are live in Refined 2.1 today, we’re actively working to bring this functionality to all CraftedStays templates. Because every host—regardless of design preference—deserves this level of control. Ready to optimize your navigation? Log into your CraftedStays account and start building menus that convert. Questions? Our team is here to help. [Book a Demo] | [View All Features] | [Get Support]

CraftedStays Blog Posts

Building a Direct Booking Niche That Fills Your Calendar Year-Round

Most vacation rental hosts make the same mistake: they try to appeal to everyone and end up attracting no one. The secret to consistent bookings isn’t casting the widest net—it’s finding your perfect guest avatar and building an entire ecosystem around serving them exceptionally well. The transformation happens when you stop competing in oversaturated mainstream markets and start dominating an underserved niche. This approach can turn your slowest months into your most profitable ones while building genuine community relationships that drive repeat business. Why Niche Marketing Transforms Occupancy Rates Traditional vacation rental marketing focuses on broad appeal—families, couples, business travelers. But when you leverage your niche for direct bookings, something remarkable happens. Instead of competing against hundreds of similar properties, you become the obvious choice for a specific type of traveler. Consider the fishing tournament market. Most hosts overlook these guests because they stay during off-peak seasons and book for extended periods. However, these guests often need three-week stays, pay full nightly rates, and return annually. By focusing on this overlooked segment, one property increased their off-season occupancy from 30% to over 80%. The key insight: your ideal guests are already traveling to your area for specific reasons. Your job is to identify those reasons and position your property as the perfect solution. Building Authentic Community Connections Successful niche marketing starts with genuine community involvement. When you become a valued member of local communities—whether that’s fishing groups, construction companies, or seasonal workers—you’re not just marketing a property. You’re offering a solution to a real problem these communities face. This approach works particularly well for social media marketing and building relationships within specific Facebook groups or online communities. Instead of posting generic property photos, you can share your deep knowledge of local amenities, fishing spots, or business-friendly features that your target guests actually care about. The difference is credibility. When you participate authentically in these communities, your recommendations carry weight. People trust you because you understand their world, not because you’re trying to sell them something. Creating Strategic Business Partnerships Smart hosts don’t just wait for guests to find them—they create partnerships with businesses that already serve their ideal guests. This might mean connecting with charter fishing companies, construction contractors, or golf course operators who need reliable accommodation options for their clients. These partnerships work both ways. You help solve a lodging problem for their business while they provide you with a steady stream of qualified guests who need exactly what you offer. It’s about creating value for everyone involved, which naturally leads to growing direct bookings with consistency. The most successful partnerships happen when you can offer something unique—perhaps boat parking for fishing clients, extended-stay rates for construction crews, or early check-in flexibility for tournament participants. These specific accommodations become your competitive advantage. Direct Booking Sites That Tell Your Story Your direct booking website becomes exponentially more powerful when it speaks directly to your niche audience. Instead of generic amenities lists, you can highlight the specific features that matter most to your target guests—boat launch access, tournament-friendly check-in times, or workspace setups for extended business stays. This focused messaging performs better than generic approaches because it immediately communicates value to the right people. When fishing tournament participants land on a site that understands their needs, they don’t need to guess whether this property will work for them. The importance of mobile optimization becomes even more critical for niche audiences who often research and book on mobile devices while actively participating in their activities. Seasonal Strategy for Year-Round Success The biggest advantage of niche marketing is turning your off-season into a strength. While mainstream properties struggle with low occupancy during certain months, niche-focused properties can attract different types of guests throughout the year. For example, a property might serve fishing tournament guests in spring and fall, construction crews during summer building season, and remote workers during winter months. Each segment has different needs, different booking patterns, and different price sensitivities. This seasonal segmentation requires crafting targeted messaging for each guest type while maintaining a cohesive brand identity. Your direct booking site can feature different landing pages or seasonal content that speaks directly to whoever is most likely to book during that time period. Leveraging Social Proof and Influencer Relationships Niche markets often have influential community members who can dramatically amplify your reach. These might be fishing guides with large social media followings, construction company owners who house multiple crews, or tournament organizers who need reliable accommodation partners. Building relationships with these influencers isn’t about traditional advertising—it’s about providing exceptional experiences that they naturally want to share. When a fishing guide brings clients to your property and everything exceeds expectations, they become advocates who drive future bookings through word-of-mouth recommendations. The power of influencers in vacation rentals multiplies in niche markets because these communities are tight-knit and trust-based. One positive experience shared authentically can generate months of bookings. Measuring Success and Optimizing Performance Success in niche marketing looks different than traditional vacation rental metrics. Instead of focusing solely on average daily rate or total bookings, pay attention to: These metrics help you understand whether your niche strategy is building the kind of sustainable business that can weather seasonal changes and market fluctuations. Taking Action: Start With What You Know The most successful niche strategies start with your existing knowledge and interests. If you’re passionate about fishing, that authenticity will resonate with fishing guests. If you understand the construction industry, you can better serve those clients. Begin by identifying what activities already bring people to your area during different seasons. Research the communities and businesses that serve those activities. Join their online groups, attend their events, and start building genuine relationships before you start marketing. Remember that building your brand foundation takes time, but niche marketing often delivers results faster than broad-market approaches because you’re solving specific problems for people who already need what you offer. Your vacation rental doesn’t need to be perfect for everyone. It just needs to be perfect

Booked Solid Podcast

Community Partnerships Direct Bookings Strategy: Local Business Collaborations for STR Success with Ashley Ramos

“I would have to say collaboration, and that’s really been my go-to word for the year because I have noticed such a difference when I’m able to collaborate with others, whether it’s something for them or something that benefits me.” What if the secret to consistent direct bookings wasn’t found in complex digital funnels or expensive marketing campaigns, but right in your local community? Ashley Ramos, a licensed therapist turned short-term rental strategist, has discovered something remarkable: authentic partnerships with local businesses can become your most powerful direct booking engine. In this episode, you’ll discover how Ashley leverages her clinical social work background to create meaningful guest experiences while building a network of local partnerships that consistently drive bookings to her Arizona properties. From spa collaborations to brand partnerships, she’s proving that community-first strategies can outperform traditional marketing approaches. Summary and Highlights 👩‍⚕️ Meet Ashley Ramos: From Therapy Practice to STR Success Ashley Ramos brings a unique perspective to short-term rental hosting as both a licensed therapist and successful STR entrepreneur. With her background in clinical social work, Ashley specializes in creating guest experiences that prioritize relaxation and stress-free stays, particularly for families and groups seeking exceptional experiences. Based in smaller Arizona towns, Ashley has been building her STR portfolio for three years, focusing on properties that serve as alternatives to the high-competition markets of Scottsdale and Sedona. Her approach combines therapeutic principles with hospitality excellence, creating stays that guests remember long after checkout. As an Airbnb mentor and co-host, Ashley helps investors and homeowners optimize their properties for consistent 5-star reviews while building sustainable passive income streams. Her philosophy centers on treating every property with the same attention to detail, regardless of market size or location. 🎯 Key Takeaways: Community-Powered Direct Booking Strategy Local Business Partnerships Create Win-Win Scenarios Ashley’s most effective direct booking strategy involves partnering with local spas, hair salons, and med spas that attract relaxation-seeking guests. These businesses refer their clients to Ashley’s properties, while she provides exclusive discounts and recommendations to her guests. “I’ve been reaching out to a lot of spas, hair salons, nails, and especially unique med spas. Those that are attracting those types of guests who are looking for relaxation, who are looking for some exceptional experience.” This approach works particularly well in smaller markets where competition is less intense and authentic relationships carry more weight than in saturated metropolitan areas. Brand Collaborations Reduce Operating Costs By reaching out to brands whose products align with her guest experience goals, Ashley secures amenities and consumables at no cost. Her properties now feature branded sensory items, essential oils, and comfort products that guests recognize and appreciate. The strategy emerged from her love of unboxing videos and influencer content, leading her to think: “What if I could get brands on board with my Airbnbs? I wanna provide these guests a great experience, so why not get them on board?” For hosts looking to implement similar partnerships, consider reaching out to brands that align with your property’s theme and guest demographics. Creating memorable guest experiences often starts with thoughtful amenity selection. Storytelling Through Social Media Builds Authentic Connections Ashley emphasizes the power of bringing potential guests along your hosting journey through social media storytelling. By sharing property staging processes, design decisions, and behind-the-scenes content, hosts create emotional connections that translate into bookings. “When people know who you are, they’re really interested in what you do and what you have to offer, and they’re more willing to kind of book with you.” This approach particularly resonates with hosts who have smaller portfolios and want to leverage their personal brand for direct booking success. Friends and Family Networks Shouldn’t Be Overlooked Ashley actively engages her personal network, especially friends and family from her hometown in New Jersey, to spread awareness about her Arizona properties. This strategy works because many people haven’t considered destinations outside mainstream tourist areas. “I’m constantly telling my friends and family, Hey, you know, share, tell people about us. Let us know if people are looking for a stay.” đź’ˇ Mindset Insights: The Power of Belief and Action When asked about mindset advice for starting something new, Ashley emphasized self-belief over external validation: “I am gonna go back to the just Do It and really believing in yourself. I think sometimes when we’re starting something new, we really want validation from everyone else. Should I do it? Should I start this? But it really comes from you within.” Her clinical background taught her that waiting for permission or approval often prevents action. For hosts considering launching direct booking websites or implementing new strategies, Ashley’s advice is clear: trust yourself and take action. 🚀 Rapid Fire Highlights 📚 Book Recommendation: “Buy Back Your Time” – Ashley credits this book with helping her understand the value of her time versus money, particularly in deciding which tasks to delegate versus handle personally. đź§  Mindset Advice: “Just do it and really believe in yourself” – Stop waiting for external validation and trust your instincts when starting something new. ⚡ Tactical Takeaway: “Collaboration” – Ashley’s go-to strategy focuses on finding mutually beneficial partnerships where both parties can refer business to each other. đź”— Connect with Ashley Ramos Instagram (Mentorship): @aramos_Instagram (STR Properties): @urbanvacaysTikTok: @ashleytravelssEmail: info@urbannestrental.com Ready to implement community partnerships for your direct bookings? Start by identifying local businesses that serve your target guest demographic and reach out with collaboration ideas. And if you’re ready to create a professional website that converts those referrals into bookings, visit CraftedStays.co to start your free trial today. Transcription Ashley: I would have to say collaboration, and that’s really been my go-to word for the year because I have noticed such a difference when I’m able to collaborate with others, whether it’s something for them or something that benefits me, it’s just, it’s been such a difference. In my business because even collaborating with other people and helping them in their business, you know, how can I help them or what can I

CraftedStays Blog Posts

The Three Pillars of Operational Excellence That Drive 40% Direct Bookings

When most hosts think about increasing direct bookings, they immediately jump to marketing tactics, social media strategies, or website improvements. But what if the secret to consistent 20-40% direct booking rates isn’t found in your marketing budget—but in your operations? The most successful property managers understand that operational excellence drives guest loyalty, and guest loyalty drives direct bookings. When you consistently deliver exceptional experiences, guests don’t just leave five-star reviews—they bypass the platforms entirely and come straight back to you. Why Operations Beat Marketing Every Time Here’s the reality: you can have the most beautiful direct booking website and the most engaging social media presence, but if your operational foundation is shaky, you’re building on sand. Successful operators consistently achieve review scores that are 0.3 to 0.4 points higher than their competition—and that seemingly small difference creates a massive competitive advantage. When guests have that level of trust in your brand, they’re not shopping around on platforms. They’re coming directly to you. The difference comes down to three fundamental pillars that create operational excellence: great technology, great process, and great people. Pillar 1: Great Technology That Enables Excellence Technology shouldn’t complicate your operations—it should simplify them. The best operators choose tools that work together seamlessly and make their team’s job easier, not harder. Essential Technology Stack Components Property Management System (PMS): This is your operational backbone. Whether you choose Guesty for Pros, Hostaway, or Hospitable, your PMS needs to provide deep analytics and owner portals that reduce friction for everyone involved. Operations Management: Tools like Breezeway become essential once you’re managing around 20+ properties. The ability to create extensive checklists, automate quality control, and maintain consistency across your entire portfolio becomes the difference between five-star experiences and operational chaos. Email Collection and Marketing: Services like StayFi for email collection combined with automated email journeys ensure you’re capturing and nurturing your guest relationships long after checkout. The key insight? Don’t implement technology for technology’s sake. Each tool should solve a specific operational challenge and integrate smoothly with your existing systems. Pillar 2: Great Process That Creates Consistency Process is what transforms good intentions into repeatable results. Without documented processes, your guest experience depends entirely on which team member is working that day—and that inconsistency kills direct booking potential. Building Bulletproof Processes Welcome and Training SOPs: Every new team member receives detailed documentation on how to use your communication tools and operational systems. But documentation isn’t enough—you also need to sit down one-on-one and walk them through the practical application. Quality Control Systems: Implementing quality control measures means having systems to monitor that your processes are being followed correctly. This includes regular property inspections, guest feedback monitoring, and tracking key performance indicators that matter for guest satisfaction. Seasonal Campaign Processes: Successful operators don’t just randomly email past guests. They have systematic processes for seasonal campaigns, market-specific messaging, and repeat booking strategies that keep their properties top-of-mind year-round. Remember: the goal isn’t to create a process for process’s sake. The goal is to ensure that every guest receives the same exceptional experience, regardless of which property they choose or when they visit. Pillar 3: Great People Who Execute Excellence You can have the best technology and the most detailed processes, but without the right people executing them, operational excellence remains impossible. The most successful operators understand that you don’t necessarily need to hire A-players from day one—you can cultivate them. Cultivating A-Player Teams Vision Setting: Great teams rally around a compelling vision. When your cleaners, maintenance staff, and virtual assistants understand how their work contributes to guest satisfaction and repeat bookings, they become invested in the outcome. Technology That Empowers: The best people want to do great work. When you give them tools that make their jobs easier and more efficient, you’re setting them up for success while improving your guest experience. Clear Performance Metrics: A-players want to know how they’re performing. Implementing systems to track guest communication quality, cleaning scores, and response times gives your team clear targets to hit. The key principle: make it easy for your people to be successful. When team members have clear expectations, proper tools, and regular feedback, they naturally elevate their performance. The Measurement Framework That Drives Results What gets measured gets managed. Successful operators track both leading and lagging indicators to ensure their operational excellence translates into direct booking growth. Leading Indicators (The Activities That Drive Results) Lagging Indicators (The Results You Want) The most important insight is to focus consistently on the leading indicators, and the lagging indicators will follow. Many operators obsess over follower counts or website traffic without understanding that these metrics only matter if they translate into actual bookings. Scaling Your Operations for Growth As you grow from a few properties to dozens, your operational needs will evolve. The spreadsheets that worked at 5 properties will become bottlenecks at 25 properties. The manual processes that felt manageable with 10 properties will create chaos at 40+ properties. Smart operators anticipate these scaling challenges and evolve their systems before they become problems. This means upgrading your PMS when you need better analytics, implementing operations management tools when manual tracking becomes unmanageable, and building team structures that can handle growth. The Strategic Implementation Approach Don’t try to implement all three pillars simultaneously. Start with your foundation: ensure your current processes create consistent guest experiences. Then layer in technology that enhances those processes. Finally, build your team structure to execute everything reliably. Remember: if you’re just starting out, focus on perfecting your product before investing in direct booking websites or complex marketing systems. Platforms like Airbnb provide excellent training wheels for learning hospitality excellence. Master the fundamentals first. For experienced operators ready to scale, the question isn’t whether you need operational excellence—it’s how quickly you can implement these systems to capture the direct booking opportunity waiting in your market. Your Next Step Forward Operational excellence isn’t built overnight, but it creates a compounding advantage that becomes nearly impossible for competitors to replicate. When guests

Booked Solid Podcast

From Corporate Burnout to 70% Direct Booking Independence: Marketing Strategies with Kerri Gibson

“We are 70% direct bookings. My mentality is we own our business through our website, and I treat the OTAs simply as marketing platforms, as billboards.” – Kerri Gibson When Kerri Gibson burned out from her corporate product management career in 2017, she never imagined she’d become the architect of a boutique hospitality brand generating 70% direct bookings across six properties and a newly acquired motel in Quebec. Her journey from reluctant sabbatical to hospitality entrepreneur reveals a masterclass in multi-channel marketing strategies that every serious host needs to understand. In this episode, you’ll discover the exact framework Kerri used to build her direct booking dominance, from her early website experiments to sophisticated email nurture campaigns that create 40% return guests. Plus, she shares the serendipitous media placement that generated thousands of dollars in marketing reach and why her product management background became her secret weapon in hospitality. 🎯 Meet Kerri Gibson: The Strategic Host Who Treats OTAs Like Billboards Kerri Gibson is a former corporate executive turned boutique hospitality entrepreneur, now leading a portfolio of design-forward chalets and a reimagined motel in Quebec under the Chalets Hygge brand. Passionate about creating guest-first experiences and building businesses with heart, she’s also a big believer in the power of direct bookings and smart tech integration. After 22 years in corporate product management for tax and accounting software companies, Kerri took a year-long sabbatical that changed everything. What started as a house flip project evolved into a thriving hospitality business that now generates enough revenue to allow her husband to retire from corporate life alongside her. Summary and Highlights 🏠 The Accidental Hospitality Empire: From Flip to Portfolio Kerri’s entry into hospitality wasn’t planned. During her career transition, she and her partner Philip bought a house to flip—a project that sparked an unexpected passion for renovation and guest experiences. The property that was meant to be flipped became their first short-term rental, marking the beginning of their hospitality journey. “We bought a house to flip. It seemed something that was always super interesting to us. And along the way I fell in love with the process of that, and it’s seven years later I have been able to retire my husband.” The transition from individual properties to boutique hotel wasn’t immediate. When COVID hit and market prices exploded, regulations began tightening around short-term rentals. Rather than retreat, Kerri and Philip strategically pivoted, exploring everything from cabin collections to glamping grounds before settling on their true calling: boutique motels where they could create unique personalities for each room. The breakthrough came when Kerri sent Philip to a conference focused on boutique motels and hotels. That exposure to industry best practices and the vision of what was possible transformed his perspective, aligning him with Kerri’s vision for their next chapter. đź’ˇ The Product Manager’s Approach to Hospitality Investment One of Kerri’s most valuable insights comes from her ability to switch between investor and host mindsets throughout different phases of her business. This dual-persona approach, refined through her corporate product management experience, allows her to optimize for both financial returns and guest satisfaction. As Kerri explains: “When I’m buying as an investor, I’m looking at what’s my long-term return and how do I build equity? Once I turn it over to the property management side of our business, my hat has to shift into, now how do we be hosts? How do we create the right guest experience?” This strategic separation prevents the common trap of over-optimizing for revenue at the expense of hospitality. When deciding how to reinvest profits, Kerri considers both personas: Will this investment improve the guest experience and encourage repeat bookings, or should these funds go toward the next property acquisition? The product management mindset that Kerri developed over 22 years in corporate became her foundation for understanding everything from concept to realization to launch to financial optimization—skills that directly translated to building and scaling her hospitality business. 🚀 The 70% Direct Booking Strategy: A Multi-Channel Marketing Masterclass Kerri’s approach to direct booking success centers on treating OTAs as marketing channels rather than revenue dependencies. Her 70% direct booking rate comes from a sophisticated multi-channel strategy that includes: Website Foundation & Visual Content Strategy Kerri started building her first website in late 2018, focusing immediately on high-quality visual content. She contracted photographers through Upwork and invested in professional property photography that could be used across multiple marketing channels. “The visuals matter. And the visuals matter a lot for getting people engaged. I am not a visual content creator, so I started contracting with different photographers to take pictures, which actually worked quite well.” Strategic Influencer Marketing Rather than pursuing massive influencers, Kerri discovered that micro-influencers with 10,000-50,000 followers generated the best results for her outdoor-focused, dog-friendly properties. She looks for influencers who match her guest avatar: outdoor enthusiasts with dogs, typically from Ontario, Quebec, or the Northeast US. The key differentiator? She requires potential influencer partners to present with PowerPoint presentations, ensuring they understand her brand and can articulate the collaboration value. This vetting process has led to consistently successful partnerships that drive both bookings and high-quality user-generated content. Community Partnerships & Local Business Collaboration Kerri’s community-based marketing approach includes partnerships with local businesses that align with her guest experience vision. From bike rental shops offering guest discounts to Nordic spas using her properties for photo shoots, these relationships create cross-marketing opportunities that expand her reach without paid advertising costs. Tourism Board Engagement One of Kerri’s highest-leverage strategies involves active participation in her regional tourism board (DMO in the US). By paying for membership and staying engaged, she gains access to tourism marketing plans she can piggyback, plus opportunities to house media and influencers brought in by the board. The standout success story: Housing a Toronto Sun travel reporter for a week during high season. While she gave up $4,000 in potential revenue, the resulting article was syndicated across 12 Canadian newspapers, creating marketing reach that would have cost tens

CraftedStays Blog Posts

Stop Marketing to Everyone: The Power of Defining Your Perfect Guest

Picture this: You’ve spent hours crafting property descriptions, uploading stunning photos, and optimizing your listings across multiple platforms. Yet your bookings remain inconsistent, and when guests do arrive, some leave lukewarm reviews that don’t quite capture the magic you thought your property offered. Sound familiar? The problem isn’t your property—it’s your approach to marketing it. The Fatal Flaw in Most STR Marketing Most vacation rental hosts make the same critical mistake: they try to appeal to everyone. Their property descriptions read like feature lists—”three bedrooms, two baths, hot tub, lake access”—without connecting those features to the emotions and experiences that drive booking decisions. This scattershot approach creates bland, forgettable marketing that speaks to no one in particular. When you market to everyone, you’re effectively marketing to no one. This disconnect becomes even more problematic when hosts are building their brand foundation or transitioning to direct bookings, where clear messaging becomes crucial for conversion success. The solution is surprisingly simple yet transformative: defining your ideal guest avatar. What Is an Ideal Guest Avatar? An ideal guest avatar is a detailed profile of your perfect guest—the type of person who will absolutely love your property, leave glowing reviews, and become a repeat customer. Think of it as creating a fictional character who represents your target market, complete with demographics, preferences, pain points, and travel motivations. This isn’t about limiting your bookings; it’s about focusing your marketing to attract the right guests while naturally filtering out those who might not be the best fit. When you understand your guest avatar, you can create messaging that resonates deeply, leading to higher conversion rates and better guest satisfaction—key components of growing direct bookings with consistency and value. Why Generic Marketing Kills Your Conversion Rate When hosts list features without context, they miss the opportunity to create emotional connections. A “hot tub” is just a feature, but “melting away the stress of city life while stargazing from your private hot tub” paints a picture that resonates with specific guests seeking that exact experience. Consider the difference between these approaches: Generic approach: “Three-bedroom cabin with hot tub, game room, and lake access.” Avatar-focused approach: “After a long day exploring with the kids, unwind in your private hot tub while they play safely in the game room. Tomorrow, create lasting family memories with easy lake access right from your backyard.” The second approach immediately speaks to parents traveling with children, addressing their desire for both relaxation and family bonding time. This targeted messaging is essential whether you’re optimizing your direct booking site for mobile or crafting content for social media campaigns. How to Create Your Ideal Guest Avatar Creating an effective guest avatar requires research, not guesswork. Start by analyzing your most successful bookings: Review Past Guests: Look at your five-star reviews. What patterns emerge? Are these business travelers, families, couples, or friend groups? What did they love most about their stay? This analysis often reveals insights that can inform your branding strategies for direct bookings. Identify Demographics: Determine age ranges, family situations, and geographic origins of your best guests. Are they young professionals from nearby cities seeking weekend escapes? Families driving from specific regions? Remote workers looking for extended stays? Understand Their Motivations: Why do they travel? Are they seeking relaxation, adventure, family bonding time, or work-life balance? Understanding the “why” behind their travel helps you craft compelling messaging. Map Their Pain Points: What challenges does your ideal guest face when booking accommodations? Parents might worry about childproofing and available amenities. Business travelers might prioritize reliable Wi-Fi and workspace areas. Bringing Your Avatar to Life Once you’ve gathered this information, create a detailed profile that feels like a real person. Give them a name, age, occupation, and specific characteristics. For example: “Sarah is a 35-year-old marketing manager from Atlanta. She travels with her husband and two children (ages 6 and 9) three times per year, seeking destinations within a four-hour drive. She values family bonding experiences but also needs downtime for herself. Sarah researches extensively before booking and reads every review. She’s willing to pay more for properties that clearly cater to families and eliminate travel stress.” This detailed avatar guides every marketing decision, from photo selection to property descriptions to guest communication. It’s the foundation that makes your guest communication strategies more effective and personal. Implementing Your Avatar Strategy With your avatar defined, audit your current marketing materials. Do your property descriptions speak directly to this person’s needs and desires? Do your photos showcase experiences they’d value? Does your pricing align with their expectations? Start with small changes to test your approach. Update one property description using avatar-focused language, then monitor booking patterns and guest feedback. This iterative process reflects the principle that progress over perfection drives real results in vacation rental marketing. Share your avatar profile with team members, including photographers, cleaning staff, and any contractors. When everyone understands your ideal guest, they can better support the experience you’re trying to create. This alignment becomes especially important when you’re crafting a five-star STR experience. Beyond Marketing: The Complete Guest Experience Your ideal guest avatar should influence more than just marketing copy. It should guide property improvements, amenity selections, and even operational decisions. A family-focused property might benefit from child-safety features and kid-friendly amenities, while a business-traveler property should prioritize workspace functionality and reliable connectivity. This holistic approach creates consistency between marketing promises and actual guest experiences, leading to higher satisfaction rates and more positive reviews. It’s also essential for boosting social media and reviews for direct bookings, as satisfied guests become your most powerful marketing advocates. The Long-Term Competitive Advantage Properties with clearly defined ideal guest avatars develop stronger brand identities over time. Guests begin to recognize and recommend these properties for specific types of trips. Word-of-mouth referrals become more targeted and valuable when your property is known for excelling with particular guest types. This specialization also makes direct booking strategies more effective, as you can create targeted campaigns that speak directly to your

Booked Solid Podcast

Beyond Airbnb: Building Luxury Hospitality Ecosystems for Direct Bookings with Moriya Rockman

Bring yourself to your hospitality journey. There’s no one else like you.” — Moriya Rockman The short-term rental industry is evolving beyond the simple host-guest transaction. Today’s successful vacation rental operators are building direct booking ecosystems, creating communities, and establishing themselves as destination ambassadors rather than just property managers. Few understand this transformation better than Moriya Rockman, founder of Smiling House Group and Villa Tracker, who has spent over 12 years pioneering luxury short-term rental channels that serve markets largely ignored by mainstream OTAs. In this episode of the Booked Solid podcast, Moriya shares her journey from being one of Airbnb’s earliest international hosts to creating two distinct B2B and B2C vacation rental platforms that connect luxury properties with high-value travelers and travel professionals. Her insights reveal how serious hosts can build independent booking brands that thrive beyond the limitations of traditional OTAs. Summary and Highlights 🌟 Meet Moriya Rockman: From Swiss Alps to Global Hospitality Innovation Calling in from the Swiss Alps, Moriya Rockman brings a unique perspective to the short-term rental industry. As a mother of seven and founder of not one but two hospitality platforms, she embodies the entrepreneurial spirit that drives innovation in our space. Professional Background: Moriya’s journey began with a serendipitous introduction to Airbnb through a friend from New York, leading to her becoming one of the platform’s first 7,000 hosts globally. Her early interactions with Airbnb’s founders, including strategic advisor Chip Conley, inspired her to explore luxury markets worldwide—a decision that would eventually lead to the creation of her own hospitality ecosystem. 🏗️ Building Beyond Traditional OTA Boundaries The Smiling House Story: When Airbnb Abandoned Luxury The origin of Smiling House illustrates a crucial lesson about diversifying your booking channels. When Airbnb initially encouraged Moriya to represent luxury properties globally, she began building a curated collection of high-end stays across Europe. However, when Airbnb pivoted away from luxury curation, Moriya found herself with a portfolio of premium properties and no platform to showcase them effectively. “In one moment, Airbnb dropped this whole concept of putting something around luxury together, and this is the moment where Smiling House started to be a company. We just had like a lot of properties with a lot of beautiful homes, and we said, okay, I guess we have to do it ourselves.” This pivot demonstrates the importance of owning your guest journey rather than depending entirely on external platforms. Today, Smiling House operates as a request-to-book platform, allowing for personalized guest matching and community-driven referrals—a model that prioritizes relationship-building over instant transactions. Villa Tracker: Bridging the Gap Between Travel Professionals and Vacation Rentals Recognizing another underserved market, Moriya launched Villa Tracker to connect vacation rental operators with travel professionals who had been effectively shut out of the vacation rental ecosystem. The platform emerged from a simple observation during COVID: travel agents, family offices, and corporate event planners were desperately seeking access to private homes but had no streamlined way to book them. Key Features of Villa Tracker: This approach addresses what many hosts struggle with: reaching new audiences beyond typical OTA traffic. By serving corporate retreats, high-end family gatherings, and luxury events, Villa Tracker opens revenue streams that traditional OTAs actively discourage. 🤝 The Power of Destination Ecosystems One of Moriya’s most compelling insights centers on viewing fellow hosts as ecosystem partners rather than competitors. This philosophy aligns with the community-driven approach that many successful operators have adopted. “Each one of us as hosts should represent a destination and should know the colleagues—you maybe refer to them as competitors, but you should start to look at yourself as a kind of an ecosystem working in the same destination.” Practical Applications: This ecosystem mindset becomes particularly powerful when combined with direct booking strategies, as it allows hosts to build comprehensive destination brands that serve diverse guest needs. 🎨 Authenticity as Your Competitive Advantage While much of the industry focuses on optimizing pricing tools and ranking algorithms, Moriya advocates for a more fundamental approach: bringing your authentic self to the hospitality experience. Ways to Inject Authenticity: This authentic approach becomes increasingly important as AI and automated systems reshape guest discovery. Properties with genuine, unique stories and experiences will have significant advantages in AI-powered recommendation systems. 🚀 Preparing for the AI-Driven Future Moriya’s perspective on the industry’s future is both pragmatic and urgent. She predicts that within five years, AI will fundamentally change how guests discover and book travel experiences, making many current channels obsolete. “Very soon, OTAs and channels will be facing simple AI. Everybody will tell their whole story, record it from their phone, and within seconds get a bundle of flights and where to go and which villa… People will not search anymore. That’s the main thing. Forget about searching.” Strategic Preparations: 📚 Moriya’s Rapid Fire Insights Book Recommendation Timbuktu by Paul Auster – A unique novel told from a dog’s perspective that offers valuable insights into seeing ourselves and our hospitality from our guests’ viewpoint. The book challenges readers to examine how they truly appear to others, making it particularly relevant for hosts focused on guest experience. Mindset Advice Smile Through Everything – Moriya’s philosophy centers on maintaining positivity through challenges, criticism, and success alike. As she puts it: “Smile when you have difficulties. Smile when you’re getting criticized… Smile when you’re not getting the best review and think, ‘I’m gonna get better’… I met a lot of great hosts that forget to go on vacation, that forget to smile and forget to enjoy what they’re doing.” Tactical Direct Booking Advice Bring Authentic Yourself – Rather than focusing solely on tools and technology, Moriya emphasizes the importance of personal authenticity: “Bring authenticity into your hospitality journey. Bring yourself. Try to make a difference just by your way of thinking, your way of designing your special touch, your way of connecting to your local community, your thinking outside of the box.” 🌍 Building Your Independent Hospitality Brand Moriya’s journey from early Airbnb host to platform founder

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