CraftedStays Blog Posts

The Three Pillars of Operational Excellence That Drive 40% Direct Bookings

When most hosts think about increasing direct bookings, they immediately jump to marketing tactics, social media strategies, or website improvements. But what if the secret to consistent 20-40% direct booking rates isn’t found in your marketing budget—but in your operations? The most successful property managers understand that operational excellence drives guest loyalty, and guest loyalty drives direct bookings. When you consistently deliver exceptional experiences, guests don’t just leave five-star reviews—they bypass the platforms entirely and come straight back to you. Why Operations Beat Marketing Every Time Here’s the reality: you can have the most beautiful direct booking website and the most engaging social media presence, but if your operational foundation is shaky, you’re building on sand. Successful operators consistently achieve review scores that are 0.3 to 0.4 points higher than their competition—and that seemingly small difference creates a massive competitive advantage. When guests have that level of trust in your brand, they’re not shopping around on platforms. They’re coming directly to you. The difference comes down to three fundamental pillars that create operational excellence: great technology, great process, and great people. Pillar 1: Great Technology That Enables Excellence Technology shouldn’t complicate your operations—it should simplify them. The best operators choose tools that work together seamlessly and make their team’s job easier, not harder. Essential Technology Stack Components Property Management System (PMS): This is your operational backbone. Whether you choose Guesty for Pros, Hostaway, or Hospitable, your PMS needs to provide deep analytics and owner portals that reduce friction for everyone involved. Operations Management: Tools like Breezeway become essential once you’re managing around 20+ properties. The ability to create extensive checklists, automate quality control, and maintain consistency across your entire portfolio becomes the difference between five-star experiences and operational chaos. Email Collection and Marketing: Services like StayFi for email collection combined with automated email journeys ensure you’re capturing and nurturing your guest relationships long after checkout. The key insight? Don’t implement technology for technology’s sake. Each tool should solve a specific operational challenge and integrate smoothly with your existing systems. Pillar 2: Great Process That Creates Consistency Process is what transforms good intentions into repeatable results. Without documented processes, your guest experience depends entirely on which team member is working that day—and that inconsistency kills direct booking potential. Building Bulletproof Processes Welcome and Training SOPs: Every new team member receives detailed documentation on how to use your communication tools and operational systems. But documentation isn’t enough—you also need to sit down one-on-one and walk them through the practical application. Quality Control Systems: Implementing quality control measures means having systems to monitor that your processes are being followed correctly. This includes regular property inspections, guest feedback monitoring, and tracking key performance indicators that matter for guest satisfaction. Seasonal Campaign Processes: Successful operators don’t just randomly email past guests. They have systematic processes for seasonal campaigns, market-specific messaging, and repeat booking strategies that keep their properties top-of-mind year-round. Remember: the goal isn’t to create a process for process’s sake. The goal is to ensure that every guest receives the same exceptional experience, regardless of which property they choose or when they visit. Pillar 3: Great People Who Execute Excellence You can have the best technology and the most detailed processes, but without the right people executing them, operational excellence remains impossible. The most successful operators understand that you don’t necessarily need to hire A-players from day one—you can cultivate them. Cultivating A-Player Teams Vision Setting: Great teams rally around a compelling vision. When your cleaners, maintenance staff, and virtual assistants understand how their work contributes to guest satisfaction and repeat bookings, they become invested in the outcome. Technology That Empowers: The best people want to do great work. When you give them tools that make their jobs easier and more efficient, you’re setting them up for success while improving your guest experience. Clear Performance Metrics: A-players want to know how they’re performing. Implementing systems to track guest communication quality, cleaning scores, and response times gives your team clear targets to hit. The key principle: make it easy for your people to be successful. When team members have clear expectations, proper tools, and regular feedback, they naturally elevate their performance. The Measurement Framework That Drives Results What gets measured gets managed. Successful operators track both leading and lagging indicators to ensure their operational excellence translates into direct booking growth. Leading Indicators (The Activities That Drive Results) Lagging Indicators (The Results You Want) The most important insight is to focus consistently on the leading indicators, and the lagging indicators will follow. Many operators obsess over follower counts or website traffic without understanding that these metrics only matter if they translate into actual bookings. Scaling Your Operations for Growth As you grow from a few properties to dozens, your operational needs will evolve. The spreadsheets that worked at 5 properties will become bottlenecks at 25 properties. The manual processes that felt manageable with 10 properties will create chaos at 40+ properties. Smart operators anticipate these scaling challenges and evolve their systems before they become problems. This means upgrading your PMS when you need better analytics, implementing operations management tools when manual tracking becomes unmanageable, and building team structures that can handle growth. The Strategic Implementation Approach Don’t try to implement all three pillars simultaneously. Start with your foundation: ensure your current processes create consistent guest experiences. Then layer in technology that enhances those processes. Finally, build your team structure to execute everything reliably. Remember: if you’re just starting out, focus on perfecting your product before investing in direct booking websites or complex marketing systems. Platforms like Airbnb provide excellent training wheels for learning hospitality excellence. Master the fundamentals first. For experienced operators ready to scale, the question isn’t whether you need operational excellence—it’s how quickly you can implement these systems to capture the direct booking opportunity waiting in your market. Your Next Step Forward Operational excellence isn’t built overnight, but it creates a compounding advantage that becomes nearly impossible for competitors to replicate. When guests

Booked Solid Podcast

From Corporate Burnout to 70% Direct Booking Independence: Marketing Strategies with Kerri Gibson

“We are 70% direct bookings. My mentality is we own our business through our website, and I treat the OTAs simply as marketing platforms, as billboards.” – Kerri Gibson When Kerri Gibson burned out from her corporate product management career in 2017, she never imagined she’d become the architect of a boutique hospitality brand generating 70% direct bookings across six properties and a newly acquired motel in Quebec. Her journey from reluctant sabbatical to hospitality entrepreneur reveals a masterclass in multi-channel marketing strategies that every serious host needs to understand. In this episode, you’ll discover the exact framework Kerri used to build her direct booking dominance, from her early website experiments to sophisticated email nurture campaigns that create 40% return guests. Plus, she shares the serendipitous media placement that generated thousands of dollars in marketing reach and why her product management background became her secret weapon in hospitality. 🎯 Meet Kerri Gibson: The Strategic Host Who Treats OTAs Like Billboards Kerri Gibson is a former corporate executive turned boutique hospitality entrepreneur, now leading a portfolio of design-forward chalets and a reimagined motel in Quebec under the Chalets Hygge brand. Passionate about creating guest-first experiences and building businesses with heart, she’s also a big believer in the power of direct bookings and smart tech integration. After 22 years in corporate product management for tax and accounting software companies, Kerri took a year-long sabbatical that changed everything. What started as a house flip project evolved into a thriving hospitality business that now generates enough revenue to allow her husband to retire from corporate life alongside her. Summary and Highlights 🏠 The Accidental Hospitality Empire: From Flip to Portfolio Kerri’s entry into hospitality wasn’t planned. During her career transition, she and her partner Philip bought a house to flip—a project that sparked an unexpected passion for renovation and guest experiences. The property that was meant to be flipped became their first short-term rental, marking the beginning of their hospitality journey. “We bought a house to flip. It seemed something that was always super interesting to us. And along the way I fell in love with the process of that, and it’s seven years later I have been able to retire my husband.” The transition from individual properties to boutique hotel wasn’t immediate. When COVID hit and market prices exploded, regulations began tightening around short-term rentals. Rather than retreat, Kerri and Philip strategically pivoted, exploring everything from cabin collections to glamping grounds before settling on their true calling: boutique motels where they could create unique personalities for each room. The breakthrough came when Kerri sent Philip to a conference focused on boutique motels and hotels. That exposure to industry best practices and the vision of what was possible transformed his perspective, aligning him with Kerri’s vision for their next chapter. 💡 The Product Manager’s Approach to Hospitality Investment One of Kerri’s most valuable insights comes from her ability to switch between investor and host mindsets throughout different phases of her business. This dual-persona approach, refined through her corporate product management experience, allows her to optimize for both financial returns and guest satisfaction. As Kerri explains: “When I’m buying as an investor, I’m looking at what’s my long-term return and how do I build equity? Once I turn it over to the property management side of our business, my hat has to shift into, now how do we be hosts? How do we create the right guest experience?” This strategic separation prevents the common trap of over-optimizing for revenue at the expense of hospitality. When deciding how to reinvest profits, Kerri considers both personas: Will this investment improve the guest experience and encourage repeat bookings, or should these funds go toward the next property acquisition? The product management mindset that Kerri developed over 22 years in corporate became her foundation for understanding everything from concept to realization to launch to financial optimization—skills that directly translated to building and scaling her hospitality business. 🚀 The 70% Direct Booking Strategy: A Multi-Channel Marketing Masterclass Kerri’s approach to direct booking success centers on treating OTAs as marketing channels rather than revenue dependencies. Her 70% direct booking rate comes from a sophisticated multi-channel strategy that includes: Website Foundation & Visual Content Strategy Kerri started building her first website in late 2018, focusing immediately on high-quality visual content. She contracted photographers through Upwork and invested in professional property photography that could be used across multiple marketing channels. “The visuals matter. And the visuals matter a lot for getting people engaged. I am not a visual content creator, so I started contracting with different photographers to take pictures, which actually worked quite well.” Strategic Influencer Marketing Rather than pursuing massive influencers, Kerri discovered that micro-influencers with 10,000-50,000 followers generated the best results for her outdoor-focused, dog-friendly properties. She looks for influencers who match her guest avatar: outdoor enthusiasts with dogs, typically from Ontario, Quebec, or the Northeast US. The key differentiator? She requires potential influencer partners to present with PowerPoint presentations, ensuring they understand her brand and can articulate the collaboration value. This vetting process has led to consistently successful partnerships that drive both bookings and high-quality user-generated content. Community Partnerships & Local Business Collaboration Kerri’s community-based marketing approach includes partnerships with local businesses that align with her guest experience vision. From bike rental shops offering guest discounts to Nordic spas using her properties for photo shoots, these relationships create cross-marketing opportunities that expand her reach without paid advertising costs. Tourism Board Engagement One of Kerri’s highest-leverage strategies involves active participation in her regional tourism board (DMO in the US). By paying for membership and staying engaged, she gains access to tourism marketing plans she can piggyback, plus opportunities to house media and influencers brought in by the board. The standout success story: Housing a Toronto Sun travel reporter for a week during high season. While she gave up $4,000 in potential revenue, the resulting article was syndicated across 12 Canadian newspapers, creating marketing reach that would have cost tens

CraftedStays Blog Posts

Stop Marketing to Everyone: The Power of Defining Your Perfect Guest

Picture this: You’ve spent hours crafting property descriptions, uploading stunning photos, and optimizing your listings across multiple platforms. Yet your bookings remain inconsistent, and when guests do arrive, some leave lukewarm reviews that don’t quite capture the magic you thought your property offered. Sound familiar? The problem isn’t your property—it’s your approach to marketing it. The Fatal Flaw in Most STR Marketing Most vacation rental hosts make the same critical mistake: they try to appeal to everyone. Their property descriptions read like feature lists—”three bedrooms, two baths, hot tub, lake access”—without connecting those features to the emotions and experiences that drive booking decisions. This scattershot approach creates bland, forgettable marketing that speaks to no one in particular. When you market to everyone, you’re effectively marketing to no one. This disconnect becomes even more problematic when hosts are building their brand foundation or transitioning to direct bookings, where clear messaging becomes crucial for conversion success. The solution is surprisingly simple yet transformative: defining your ideal guest avatar. What Is an Ideal Guest Avatar? An ideal guest avatar is a detailed profile of your perfect guest—the type of person who will absolutely love your property, leave glowing reviews, and become a repeat customer. Think of it as creating a fictional character who represents your target market, complete with demographics, preferences, pain points, and travel motivations. This isn’t about limiting your bookings; it’s about focusing your marketing to attract the right guests while naturally filtering out those who might not be the best fit. When you understand your guest avatar, you can create messaging that resonates deeply, leading to higher conversion rates and better guest satisfaction—key components of growing direct bookings with consistency and value. Why Generic Marketing Kills Your Conversion Rate When hosts list features without context, they miss the opportunity to create emotional connections. A “hot tub” is just a feature, but “melting away the stress of city life while stargazing from your private hot tub” paints a picture that resonates with specific guests seeking that exact experience. Consider the difference between these approaches: Generic approach: “Three-bedroom cabin with hot tub, game room, and lake access.” Avatar-focused approach: “After a long day exploring with the kids, unwind in your private hot tub while they play safely in the game room. Tomorrow, create lasting family memories with easy lake access right from your backyard.” The second approach immediately speaks to parents traveling with children, addressing their desire for both relaxation and family bonding time. This targeted messaging is essential whether you’re optimizing your direct booking site for mobile or crafting content for social media campaigns. How to Create Your Ideal Guest Avatar Creating an effective guest avatar requires research, not guesswork. Start by analyzing your most successful bookings: Review Past Guests: Look at your five-star reviews. What patterns emerge? Are these business travelers, families, couples, or friend groups? What did they love most about their stay? This analysis often reveals insights that can inform your branding strategies for direct bookings. Identify Demographics: Determine age ranges, family situations, and geographic origins of your best guests. Are they young professionals from nearby cities seeking weekend escapes? Families driving from specific regions? Remote workers looking for extended stays? Understand Their Motivations: Why do they travel? Are they seeking relaxation, adventure, family bonding time, or work-life balance? Understanding the “why” behind their travel helps you craft compelling messaging. Map Their Pain Points: What challenges does your ideal guest face when booking accommodations? Parents might worry about childproofing and available amenities. Business travelers might prioritize reliable Wi-Fi and workspace areas. Bringing Your Avatar to Life Once you’ve gathered this information, create a detailed profile that feels like a real person. Give them a name, age, occupation, and specific characteristics. For example: “Sarah is a 35-year-old marketing manager from Atlanta. She travels with her husband and two children (ages 6 and 9) three times per year, seeking destinations within a four-hour drive. She values family bonding experiences but also needs downtime for herself. Sarah researches extensively before booking and reads every review. She’s willing to pay more for properties that clearly cater to families and eliminate travel stress.” This detailed avatar guides every marketing decision, from photo selection to property descriptions to guest communication. It’s the foundation that makes your guest communication strategies more effective and personal. Implementing Your Avatar Strategy With your avatar defined, audit your current marketing materials. Do your property descriptions speak directly to this person’s needs and desires? Do your photos showcase experiences they’d value? Does your pricing align with their expectations? Start with small changes to test your approach. Update one property description using avatar-focused language, then monitor booking patterns and guest feedback. This iterative process reflects the principle that progress over perfection drives real results in vacation rental marketing. Share your avatar profile with team members, including photographers, cleaning staff, and any contractors. When everyone understands your ideal guest, they can better support the experience you’re trying to create. This alignment becomes especially important when you’re crafting a five-star STR experience. Beyond Marketing: The Complete Guest Experience Your ideal guest avatar should influence more than just marketing copy. It should guide property improvements, amenity selections, and even operational decisions. A family-focused property might benefit from child-safety features and kid-friendly amenities, while a business-traveler property should prioritize workspace functionality and reliable connectivity. This holistic approach creates consistency between marketing promises and actual guest experiences, leading to higher satisfaction rates and more positive reviews. It’s also essential for boosting social media and reviews for direct bookings, as satisfied guests become your most powerful marketing advocates. The Long-Term Competitive Advantage Properties with clearly defined ideal guest avatars develop stronger brand identities over time. Guests begin to recognize and recommend these properties for specific types of trips. Word-of-mouth referrals become more targeted and valuable when your property is known for excelling with particular guest types. This specialization also makes direct booking strategies more effective, as you can create targeted campaigns that speak directly to your

Booked Solid Podcast

Beyond Airbnb: Building Luxury Hospitality Ecosystems for Direct Bookings with Moriya Rockman

Bring yourself to your hospitality journey. There’s no one else like you.” — Moriya Rockman The short-term rental industry is evolving beyond the simple host-guest transaction. Today’s successful vacation rental operators are building direct booking ecosystems, creating communities, and establishing themselves as destination ambassadors rather than just property managers. Few understand this transformation better than Moriya Rockman, founder of Smiling House Group and Villa Tracker, who has spent over 12 years pioneering luxury short-term rental channels that serve markets largely ignored by mainstream OTAs. In this episode of the Booked Solid podcast, Moriya shares her journey from being one of Airbnb’s earliest international hosts to creating two distinct B2B and B2C vacation rental platforms that connect luxury properties with high-value travelers and travel professionals. Her insights reveal how serious hosts can build independent booking brands that thrive beyond the limitations of traditional OTAs. Summary and Highlights 🌟 Meet Moriya Rockman: From Swiss Alps to Global Hospitality Innovation Calling in from the Swiss Alps, Moriya Rockman brings a unique perspective to the short-term rental industry. As a mother of seven and founder of not one but two hospitality platforms, she embodies the entrepreneurial spirit that drives innovation in our space. Professional Background: Moriya’s journey began with a serendipitous introduction to Airbnb through a friend from New York, leading to her becoming one of the platform’s first 7,000 hosts globally. Her early interactions with Airbnb’s founders, including strategic advisor Chip Conley, inspired her to explore luxury markets worldwide—a decision that would eventually lead to the creation of her own hospitality ecosystem. 🏗️ Building Beyond Traditional OTA Boundaries The Smiling House Story: When Airbnb Abandoned Luxury The origin of Smiling House illustrates a crucial lesson about diversifying your booking channels. When Airbnb initially encouraged Moriya to represent luxury properties globally, she began building a curated collection of high-end stays across Europe. However, when Airbnb pivoted away from luxury curation, Moriya found herself with a portfolio of premium properties and no platform to showcase them effectively. “In one moment, Airbnb dropped this whole concept of putting something around luxury together, and this is the moment where Smiling House started to be a company. We just had like a lot of properties with a lot of beautiful homes, and we said, okay, I guess we have to do it ourselves.” This pivot demonstrates the importance of owning your guest journey rather than depending entirely on external platforms. Today, Smiling House operates as a request-to-book platform, allowing for personalized guest matching and community-driven referrals—a model that prioritizes relationship-building over instant transactions. Villa Tracker: Bridging the Gap Between Travel Professionals and Vacation Rentals Recognizing another underserved market, Moriya launched Villa Tracker to connect vacation rental operators with travel professionals who had been effectively shut out of the vacation rental ecosystem. The platform emerged from a simple observation during COVID: travel agents, family offices, and corporate event planners were desperately seeking access to private homes but had no streamlined way to book them. Key Features of Villa Tracker: This approach addresses what many hosts struggle with: reaching new audiences beyond typical OTA traffic. By serving corporate retreats, high-end family gatherings, and luxury events, Villa Tracker opens revenue streams that traditional OTAs actively discourage. 🤝 The Power of Destination Ecosystems One of Moriya’s most compelling insights centers on viewing fellow hosts as ecosystem partners rather than competitors. This philosophy aligns with the community-driven approach that many successful operators have adopted. “Each one of us as hosts should represent a destination and should know the colleagues—you maybe refer to them as competitors, but you should start to look at yourself as a kind of an ecosystem working in the same destination.” Practical Applications: This ecosystem mindset becomes particularly powerful when combined with direct booking strategies, as it allows hosts to build comprehensive destination brands that serve diverse guest needs. 🎨 Authenticity as Your Competitive Advantage While much of the industry focuses on optimizing pricing tools and ranking algorithms, Moriya advocates for a more fundamental approach: bringing your authentic self to the hospitality experience. Ways to Inject Authenticity: This authentic approach becomes increasingly important as AI and automated systems reshape guest discovery. Properties with genuine, unique stories and experiences will have significant advantages in AI-powered recommendation systems. 🚀 Preparing for the AI-Driven Future Moriya’s perspective on the industry’s future is both pragmatic and urgent. She predicts that within five years, AI will fundamentally change how guests discover and book travel experiences, making many current channels obsolete. “Very soon, OTAs and channels will be facing simple AI. Everybody will tell their whole story, record it from their phone, and within seconds get a bundle of flights and where to go and which villa… People will not search anymore. That’s the main thing. Forget about searching.” Strategic Preparations: 📚 Moriya’s Rapid Fire Insights Book Recommendation Timbuktu by Paul Auster – A unique novel told from a dog’s perspective that offers valuable insights into seeing ourselves and our hospitality from our guests’ viewpoint. The book challenges readers to examine how they truly appear to others, making it particularly relevant for hosts focused on guest experience. Mindset Advice Smile Through Everything – Moriya’s philosophy centers on maintaining positivity through challenges, criticism, and success alike. As she puts it: “Smile when you have difficulties. Smile when you’re getting criticized… Smile when you’re not getting the best review and think, ‘I’m gonna get better’… I met a lot of great hosts that forget to go on vacation, that forget to smile and forget to enjoy what they’re doing.” Tactical Direct Booking Advice Bring Authentic Yourself – Rather than focusing solely on tools and technology, Moriya emphasizes the importance of personal authenticity: “Bring authenticity into your hospitality journey. Bring yourself. Try to make a difference just by your way of thinking, your way of designing your special touch, your way of connecting to your local community, your thinking outside of the box.” 🌍 Building Your Independent Hospitality Brand Moriya’s journey from early Airbnb host to platform founder

CraftedStays Blog Posts

Growing Direct Bookings with Consistent Content and Audience-Centered Value

You don’t need a massive following to drive direct bookings. What matters more is how often you show up—and whether what you post is actually useful to your ideal guest. This post breaks down a repeatable strategy for growing direct bookings through content, even if you’re just getting started or don’t have a team. It’s built around three core ideas: cadence, consistency, and value. Build a Posting Rhythm That Works for You Consistency doesn’t mean daily. It means predictable. Cadence alone won’t drive conversions—but it’s the foundation that makes everything else work. If you’re just starting out, this breakdown of consistency-based strategies may help you commit to a sustainable schedule. Focus on Value Before Promotion Many hosts make the mistake of posting about availability, pricing, or interiors on repeat. Instead, lead with value. This approach turns your blog into a magnet. Guests find you by searching for trip ideas, not by searching for your listing. See how others are using content marketing strategies to boost social media reviews and capture attention outside of OTA platforms. Start Small, Then Build a Team Around What Works Don’t wait until you have a team to begin. Start solo: Once you prove it works, you can scale: When you’re ready, build processes that empower your team to drive results independently. Know Your Guest Avatar, Then Speak Directly to Them Too many hosts write to everyone. The best convert by writing to someone. To define your ideal guest: Once you know your core guest type, you can write content that speaks directly to their values and pain points. For help building and writing to your avatar, see our guide on nailing your messaging to win direct bookings. Use AI Without Sounding Robotic AI doesn’t replace your voice—but it does help you move faster. Use tools like ChatGPT or Jasper to: Keep prompts simple and focused. Start with:“Write a blog post for a 35-year-old mom planning a summer trip to Blue Ridge, GA. Tone: helpful, friendly. Topic: What to pack.” Then iterate. To get better results, learn how to write better prompts tailored to your brand and audience. Turn Blogs Into Booking Funnels Your blog isn’t just a journal—it’s a traffic engine. Over time, your blog becomes the bridge between awareness and booking. This strategy helped others go from 0 to 80% direct bookings without needing a viral video or major PR. What You Can Do Today You don’t need fancy branding or a big team to get started. Start with this: Then repeat. Consistency and value will compound faster than you think. If you’re not sure how to begin, our post on how to start with direct bookings breaks it down into simple, actionable steps. Want Help Building a System That Works? CraftedStays helps you create a direct booking website and marketing system built for your guest avatar. From segmented email campaigns to SEO content, our platform is designed to help you own your audience and drive real conversions. Book a demo and see how we can help you grow—without needing thousands of followers.

Booked Solid Podcast

Proof Property-Specific STR Websites Convert Better Than Generic Management Pages with Joe Rohne

What does it take to truly own your guest journey — from the moment they see your property to the moment they return next year? For Joe Rohne, short-term rental operator, investor, and broker, the answer lies in control: control of your brand, your pricing, your data, and your guest relationships. In this episode of Booked Solid, Joe shares how he built a resilient direct booking strategy that leverages automation, email marketing, smart design, and a hyper-targeted ad funnel to grow his business in the Florida Panhandle. Summary and Highlights 👤 Meet the Guest: Joe Rohne Joe is a STR investor, co-host of 12 properties, and founder of the Savvy Emerald Coast real estate team. From owning a preschool to running a landscaping company, Joe’s path into short-term rentals came through relentless learning — including 50+ audiobooks every summer while mowing lawns. Today, he helps investors find and manage high-ROI rentals with a systems-first, guest-first approach. 🧭 What You’ll Learn 📌 Highlights 📚 Book Mentions 🧠 Mindset & Rapid Fire 🔗 Connect with Joe 🎧 Ready to stop chasing listings and start building a brand that lasts? Listen to the full episode and start owning your guest experience at CraftedStays.co. Transcription Joe: We have barcodes in our, in our properties going directly to our direct booking website. Our signs that have our property management company at the street, you know, ’cause we’re in a traditional vacation rental market, has a QR code, the direct booking website for that specific property, not for our management company. Joe: So when people are walking by, they can scan that QR code. And then I’d probably say the most important thing out of all of them is get, is getting repeat guests, getting the person that’s booked, getting their email, getting their phone number, and putting them into our email campaign to. Stay close to them. Joe: Before we bring on my guest, I wanted to talk just a little bit about something that I’ve been hearing a lot from Host. I keep on hearing the same thing. I know my website isn’t converting, but I can’t afford $8,000 on an agency to rebuild it. Here’s the thing, you’re letting all these marketing strategies, you’re driving traffic and you’re putting it. Joe: All to work, but if your site isn’t really built to convert, you’re basically lighting your energy and money on fire. And even if you could afford an agency build, every time you want to test something or make a change, you’re having to pay them again. You can’t iterate, you can’t test, and you really can improve on things. Joe: You don’t need a custom $10,000 website to get the conversion rates that really matter. You just need the right platform. That’s why I build craft Estates. It’s purpose built for short-term rentals and designed from the ground up to help you drive more direct bookings. You can finally turn that traffic into bookings and you can keep on testing and improving. Joe: As you learn, you can make changes all on the platform. You don’t need to learn something new. So if you need some help or you wanna get started, go ahead and go to craft stays.co and start your free trial. Now let’s bring on our guests and dive deep into hospitality and marketing. Gil: Hey folks. Welcome back to the book Solid Show, the podcast where we bring on top operators to discuss marketing, revenue management, and the guest experience to drive towards being booked solid. On today’s show, I have Joe Rohne. Joe is actually a real estate broker himself. He’s an investor. He’s gonna walk us through how he’s kind of grown his portfolio to what it is. Gil: Today he’s gonna talk about his marketing tactics. He has a lot of fundamentals that I encourage almost all of our listeners to put into practice today, which is really around targeting your past guest. And he also has some pretty advanced tactics like doing Facebook retargeting campaigns, look at likes and such. Gil: So I’m really thrilled to have him on the show to talk about. What he’s done, how he’s thinking about things. He’s also done things a bit differently than others as well too. So it’s a good perspective on just seeing how folks are doing email marketing, , and even deploying their own direct booking sites for themselves too. Gil: So without further ado, let’s bring him in. Gil: Hey, Joe, welcome to the show. Joe: Hey, how’s it going? Gil: It’s going very well. How have you been? Joe: Can’t complain. We’re getting ready. Uh, you know, for, we’re in peak, peak season and, business is good. I can’t complain. Gil: How’s peak for you? What does that look like for you as, as your management company? Joe: We are, you know, summer, traditional summer markets, you know, uh, so we, we started peak in March and. Uh, it gets a little bit slow in April, may, and then by mid-May, through mid-August, we are gangbusters busy. Gil: Yeah. How’s your team look like now to support you? Joe: Uh, so really it’s my wife and I, um, I have a virtual assistant, and of course I have some great boots on the ground. You know, uh, I, I have, you know, four different cleaning companies, three or four different handymen that I partner with, you know, all the other basics, the HVAC, all that, all that kind of stuff. Joe: Ready to call if I need ’em, but. Uh, definitely don’t have all my eggs in one basket with one cleaning team. Uh, I definitely like to have it go around to multiple. Gil: Yeah, yeah, yeah. I feel like right now, like there’s like two parts of peak for, for us it’s like one is like peak peak in terms of revenue management. So the last. Few months, it’s really around like, okay, how do we fill our

CraftedStays Blog Posts

The 3 Things That Keep Guests Coming Back—and Booking Direct

Why do some operators get repeat bookings like clockwork—while others struggle to fill their calendars? It’s not about having the most luxurious property. It’s not about the cheapest rate. And it’s definitely not about hoping guests magically return. The top performers in this space win because they’ve built operations that earn trust—and turn first-time stays into long-term loyalty. This post breaks down how they do it, covering: If you want more five-star reviews, fewer guest issues, and more direct bookings, this is where it starts: Use Tech to Make the Work Easier—Not Harder Let’s start with software. Everyone’s tech stack looks a little different, but the goal is the same: save time and make things smoother for your guests and your team. Here’s a common setup: You don’t need to use all these tools out of the gate. Start lean, and add what you need as your operations grow. One thing to remember: your tech should support your systems—not replace them. No matter which property management software you choose—whether it’s Hospitable, Guesty, Hostaway, OwnerRez, or Hostfully —your tools should automate the busywork without taking control away from you. These integrations help sync your listings, streamline ops, and give your direct booking site the polish it needs to convert. If you’re just getting started, here’s a helpful guide to choosing the right PMS to support your growth. Systems That Scale (Even If You’re Not There Yet) Checklists. How-to guides. Slack instructions. SOPs. They might sound boring, but they’re your secret weapon. Because even if you only have a few properties, the moment something gets missed—cleaning, communication, restocking—it shows. Some operators use Breezeway to manage everything from turnover checklists to cleaner coordination. Others start with simple Google Docs or tools like Monday.com. Either way, the key is this: write it down, and keep it consistent. Want to see how top hosts build this kind of repeatable guest experience? Here’s a great example. You Don’t Need to Hire Stars—You Need to Grow Them Most teams don’t start with “A players.” They’re built over time. But to do that, you need to give people clarity. That means: Cleaners, VAs, guest comms—when your team knows what matters and how to do it, you stop having to chase every task. The experience gets more consistent, and the stress drops. If you’re looking to grow a team that cares about quality and repeat guests, take a look at how other operators focus on consistency and value. Don’t Just Let Guests Leave—Give Them a Reason to Come Back It’s not enough to have a good stay. You need a follow-up plan. That’s where post-stay messaging comes in. Some operators use GoSTR to send SMS and email sequences right after checkout. Others run monthly email campaigns with StayFi to share upcoming availability, discounts, or new properties. Either way, the goal is the same: stay top of mind. You can get fancy with automations, but even a simple monthly email reminding past guests what’s available can keep them coming back. If you’re starting from scratch, here’s how others set up their post-stay email flow. Track What Moves the Needle Direct bookings don’t just happen. They’re the result of dozens of little actions behind the scenes. Instead of only looking at the end result (how many bookings came in), pay attention to things like: These are the signals that tell you whether your brand is actually building trust. Track them weekly. Adjust what’s not working. Double down on what is. Want to learn more about which numbers matter most? This post breaks it down. One Last Thing: Your Site Needs to Do the Job If you’re using a subdomain from your PMS (like some booking engines do), you’re losing out on SEO and confusing potential guests. Guests who already trust you might push through and book anyway. But new visitors? They’ll bounce the moment something feels off. Bringing your site and booking experience under one roof makes a difference. For conversions. For guest trust. For long-term growth. Need help improving your site’s performance? Start with this post on how your URL affects SEO. Final Thought You don’t need to do it all today. But if you’re serious about growing direct bookings, focus on what really works: These aren’t tactics. They’re foundations. Want a site that supports your systems, not slows them down?Start building with CraftedStays—the platform built for direct booking performance. 👉 Try it free👉 See more operators getting results

Booked Solid Podcast

UpClose Marketing’s Product Placement Strategy that Turns Free Products into 5-Star Stays with Rachel Vigil

“When guests walk in and discover a gourmet snack or high-end facial mask, it’s more than an amenity—it’s delight.” That’s the unforgettable touch Rachel Vigil brings to vacation rentals through UpClose Marketing—a platform connecting hosts with premium brands for product placements that wow guests and reinforce their brand identity. In this episode of the Booked Solid Show, Gil sits down with Rachel to unpack how these carefully curated in-property experiences—from zero-alcohol Heineken to luxury sleep gummies and open-box mattresses—do more than elevate the guest experience. They drive reviews, reinforce your property’s positioning, and—when paired with a solid direct booking strategy—help small hosts operate like full-fledged brands. Whether you manage two properties or twenty, this conversation is packed with insights on how to create that “I need to book this again” moment the minute guests walk through the door. Summary and Highlights Meet Rachel Vigil Rachel Vigil is the CEO of UpClose Marketing, a platform helping short-term and mid-term rental hosts upgrade their guest experience through strategic brand partnerships—without costing them a dime. If you manage over 10 properties, Rachel’s team will even onboard you personally. 👩‍💼 Rachel’s Expertise with Up Close Marketing: Transforming Guest Stays Through Strategic Product Placement Rachel Vigil, founder and CEO of Up Close Marketing, brings her own experience as a short-term rental host into an innovative model that connects vacation rental hosts with premium brands. Her key contributions: 💡 Rachel’s Direct Booking Journey: From Manual Hosting to Building a Professional Brand In the second half of the episode, Rachel flips the script. Curious about launching her own direct booking strategy, she asks Gil: Key Takeaways & Highlights 🔗 Connect with Rachel Vigil & Up Close Marketing Rachel Vigil is the CEO of Up Close Marketing, a platform helping short-term and mid-term rental hosts upgrade their guest experience through strategic brand partnerships, without costing them a dime. If you manage over 10 properties, Rachel’s team will even onboard you personally. 📧 Email: rachel@upclosemktg.com📞 Phone: 858-220-6275🌐 Sign up: upclosemktg.com/signup📱 Instagram: @upclosemarketing📘 Facebook: @upclosemarketing💼 LinkedIn: @upclosemarketing She also shares upcoming campaigns and referral perks in her Wednesday newsletter—and is open to collaborations with coaching programs, Facebook groups, and host communities. 😊 Final Thoughts & Next Steps Rachel’s journey is one of empowerment—using guest-first details to enhance stays and now preparing to launch a branded, scalable direct booking strategy. ✅ Listen to the full episode to hear both sides of the guest-host partnership and learn how direct bookings can start with as little as two properties.👉 Visit craftedstays.co and start your free trial today! Transcription Rachel: So we partner with brands who want to have a unique experience with their consumer, and guests are consumers. Vacation rentals are an amazing place to place a product. So I think just like in the movies, there’s product getting placed. Well, this time we’re moving it into the vacation space, and it’s a fun experience for a guest to walk in and be surprised and delighted by some amenity they would never expect. Rachel: It could be some cleaning supplies or a very high-end shampoo, face mask, cosmetics, snack products, all the way to mattresses. We’ve done massage guns, we’ve done workout equipment. So there’s a whole variety of different brands that just wanna have that experience and trial with potential consumers. So the product is free to the host and to the guest because it’s a marketing play. Rachel: The brands honestly are. They’re paying for their marketing budget up close for the access to our network and to oversee the whole process. Gil: Before we bring on our guests, I want to talk just a little bit about something that I’ve been hearing a lot from Host. I keep on hearing the same thing. I know my website isn’t converting, but I can’t afford $8,000 on an agency to rebuild it. Here’s the thing, you’re letting all these marketing strategies, you’re driving traffic and you’re putting it. Gil: All to work, but if your site isn’t really built to convert, you’re basically lighting your energy and money on fire. And even if you could afford an agency build, every time you want to test something or make a change, you’re having to pay them again. You can’t iterate, you can’t test, and you really can’t improve on things. Gil: You don’t need a custom $10,000 website to get the conversion rates that really matter. You just need the right platform. That’s why I build craft Estates. It’s purpose built for short-term rentals and designed from the ground up to help you drive more direct bookings. You can finally turn that traffic into bookings and you can keep on testing and improving. Gil: As you learn, you can make changes all on the platform. You don’t need to learn something new. So if you need some help or you wanna get started, go ahead and go to craft stays.co and start your free trial. Now let’s bring on our guests and dive deep into hospitality and marketing. Gil: Hey folks. Welcome back to the Books Solid Show, the podcast we bring on top operators to discuss marketing, revenue management, and guest experience to drive towards being books solid. On today’s show, I have Rachel Vigil. She is the founder and CEO of up close marketing. They do something quite unique that I haven’t found in this space. Gil: I measure at Level Up your listing. But what they do is they allow hosts to be able to. Explore new brands and have those brands give them free products that they can put into their properties for their guest experience. When I met Rachel at Level Up and she told me about the idea, it was something quite unique. Gil: And what I really love about it is really around the guest experience that you’re able to provide. that’s pretty unique. the second half of the show is actually pretty interesting where she had a bunch of questions. She’s trying to get into direct bookings herself, so actually turning the script

Booked Solid Podcast

75 Properties Later: Why a Delisted Airbnb Made Federico Zimerman Go Direct

“If you rely only on OTAs, you’ve lost control—direct bookings give you the freedom and stability to weather anything.” — Federico Zimerman From a spare bedroom in Buenos Aires to managing 75+ properties and opening a boutique inn in the Catskills, Federico Zimerman’s journey is anything but ordinary. On this episode of Booked Solid, Gil welcomes Federico to unpack how an airline trainer turned STR operator is now helping hosts future-proof their businesses through intentional branding, operational systems, and direct booking strategy. Summary and Highlights 🧰 About Federico Zimerman Federico, also known as @strguide on Instagram, brings a global lens to the short-term rental industry. After 10 years traveling as a corporate trainer for a major U.S. airline, he transitioned into STR property management—first remotely from Argentina, and later building a multi-state management firm after moving to the U.S. He now manages properties across 16 states, holds equity in a boutique hotel, and is opening a bar in New York. His mission? Empower owners to run resilient, guest-first businesses. 🔍 What You’ll Learn in This Episode 📚 Federico’s Book Recommendations 🪡 Mindset Takeaway “Be persistent and patient. You won’t see results on Day 1, but if you trust the process and keep showing up, the seeds will grow.” 💬 Connect with Federico Transcription Federico: Even though I relied on this OTAs to grow my business and they were amazing and they were simple to use, I understand that to have a healthy long-term business sustainable all time, I had to have control of my bookings on my traffic and my properties. And if something happens, because we had a property being the listed and fairly, in my opinion, I was able to get it back up after like three months of challenging the LTA. Federico: In the meantime, we got a few direct bookings on other platforms I hadn’t used before, like booking.com. And that was good because you know, you get the list of the, one of the big platforms, it’s like is a death sentence for a lot of people. It’s like you lost your investment. Yeah. Like everything’s gone. Federico: And by building this, we were able to, oh look, we’re getting Google vacation rental bookings. Again, direct bookings. Gil: Before we bring on my guest, I wanted to talk just a little bit about something that I’ve been hearing a lot from Host. I keep on hearing the same thing. I know my website isn’t converting, but I can’t afford $8,000 on an agency to rebuild it. Here’s the thing, you’re letting all these marketing strategies, you’re driving traffic and you’re putting it all to work. Gil: But if your site isn’t really built to convert. You’re basically lighting your energy and money on fire, and even if you could afford an agency build, every time you want to test something or make a change, you’re having to pay them again. You can’t iterate, you can’t test, and you really can improve on things. Gil: You don’t need a custom $10,000 website to get the conversion rates that really matter. You just need the right platform. That’s why I build Craft Estates is purpose built for short-term rentals and designed from the ground up to help you drive more direct bookings. You can finally turn that traffic into bookings. Gil: And you can keep on testing and improving. As you learn, you can make changes all on the platform. You don’t need to learn something new. So if you need some help or you wanna get started, go ahead and go to craft stays.co and start your free trial. Now let’s bring on our guests and dive deep into hospitality and marketing. Gil: Federico, welcome to the show. Federico: Thanks, man. I’m excited to be here. I know we’ve been trying to schedule this for a while and finally we made it happen. Gil: Yeah. Yes. It’s been, it’s been a long while, I think on both parts.  Federico: Oh yeah. Mostly of mine. So Gil: for what it’s worth, the last one was My fault. Um, so we do, I think both of us, actually, a lot of folks in the industry actually live pretty busy lives, so I’m not surprised, uh, that some of these times we, we get things, uh, rescheduled. Federico: things get crazy, uh, in this industry Federico: du moment.  Gil: Yeah. Never tell him for sure, for sure. Um, we met at Level Up, I think you were probably the tallest guy I saw at Level  Gil: for that specifically that conference, um, being a male there and being the tallest male there, you definitely stuck out like a, like a nail there. Federico: I know, I know, but I’m used to this being Federico: all my life like that. But I know it’s weird and it’s pretty funny as well. I know people look at me like this, Federico: uh, like I’m not used to looking at people in the eyes when I’m standing up or less like looking up. So it’s, it’s pretty funny when I see someone’s my height or taller. Federico: I’m six six. I think. Uh, Federico: listen, I’m from ARG today. I use mirrors. I’m still like, I’m trying to remember fits and inches and all that, but I think I’m six six. Gil: yeah. Uh, that’s still pretty tall. Um, I was, uh, I saw Justin last, last week and I just realized that you actually had a picture with Justin. You  Federico: Oh, yeah. Yeah.  Gil: next, like you’re basically the same height and I feel so small next to Justin. Every time I’m next to him. Federico: Yeah. Where, where do you see him? Gil: was he at VR Nation? Gil: Yes, he was at VR Nation and he was also at the STR Hospitality Summit as well too. Federico: nice. Yeah. Justin, I did a certification with, uh, we, we got along pretty well because I did the, the,

Booked Solid Podcast

How Garrett Brown Built a 76% Direct‑Booking Glamping Empire with Land‑Hacked Unique Stays 🌲

In this episode of Booked Solid, Garrett Brown—BiggerPockets Short-Term Rental Expert and founder of Cameron Ranch Glamping—shares how he turned a single house into a land-hacked luxury retreat business. Using a blend of creative hospitality, structured site analysis, and marketing systems built on influencer content, Garrett achieved a remarkable 76% direct booking rate. He walks us through his strategy, mistakes, wins, and advice for hosts aiming to move beyond Airbnb dependency. Summary and Highlights Meet Garrett Brown Garrett is the BiggerPockets Short-Term Rental Expert and the owner of Cameron Ranch Glamping, a viral Texas-based luxury retreat. He helps investors scale unique, profitable vacation rentals using creative design, data‑driven real estate investing, and proven hospitality strategies. 🎥 He also hosts the BiggerStays YouTube series by BiggerPockets, where he educates STR investors on the power of guest-first independence. 🎧 Episode Highlights & Takeaways 🎯 Topic Insight From Flips to Flagships Garrett shares his transition from fix & flips to building unique stays on strategically chosen land parcels. Land Hacking in Action Using a primary house for financing + utility access, then expanding with domes and mirror homes on the same parcel. 60‑30‑10 Rule Garrett’s formula for selecting unique stay land: 60 min from a metro, 30 from an attraction, 10 from a town. 4 S’s + P The 5 key filters for vetting land: Sight, Sound, Smell, Septic, and Permitting. Content‑First Strategy Before spending on ads, Garrett invested in high-quality video and leveraged influencer stays and UGC. 76% Direct Bookings Through social-driven sales funnels using ManyChat, discount codes, and attribution tracking. Direct Booking Mindset Focus on building a brand, not just a listing. Garrett used platform independence to unlock flexibility, data, and margins. Hospitality Infrastructure Clean design, customer experience, automation, and multilingual VAs power his operations. 📚 Garrett’s Book Picks 🔗 Connect with Garrett 🎧 Listen to Garrett’s full episode here to learn how to scale unique vacation rentals with smart systems, creative thinking, and modern marketing. Then head to CraftedStays.co to start your free trial and take control of your direct bookings with a platform designed for serious hosts. Transcription Garrett: Sometimes you have to just jump in the fire and learn some things while you’re going, but I, you need to make sure you have that basis first, that you can withstand that fire. So I looked at properties for eight months before I found the one that I really liked. I didn’t just find a property like, oh, this is it. Garrett: It needed to be something that when I walked on it, I knew that the things I look for are the site. You need to make sure it has some type of view. It doesn’t need to be on a mountaintop in the middle of. Costa Rica or something, but it’s gotta be nice. Like I personally always look for a water feature. Garrett: You’ll get a higher rate no matter what, but not always mandatory. But anything I’m buying now is gonna have a water feature or it’s such a good deal that I can put in a water feature like a pond or something. Good. Gil: Before we bring on my guest, I wanted to talk just a little bit about something that I’ve been hearing a lot from Host. I keep on hearing the same thing. I know my website isn’t converting, but I can’t afford $8,000 on an agency to rebuild it. Here’s the thing, you’re letting all these marketing strategies, you’re driving traffic and you’re putting it all to work. Gil: But if your site isn’t really built to convert, you’re basically lighting your energy and money on fire. And even if you could afford an agency build, every time you want to test something or make a change, you’re having to pay them again. You can iterate, you can’t test, and you really can improve on things. Gil: You don’t need a custom $10,000 website to get the conversion rates that really matter. You just need the right platform. That’s why I build craft estates. It’s purpose built for short term rentals and designed from the ground up to help you drive more direct bookings. You can finally turn that traffic into bookings. Gil: And you can keep on testing and improving. As you learn, you can make changes all on the platform. You don’t need to learn something new. So if you need some help or you wanna get started, go ahead and go to craft estates.co and start your free trial. Now let’s bring on our guests and dive deep into hospitality and marketing. Gil: Hey folks. Welcome back to the book Solid Show, the podcast where we bring on top operators to discuss marketing, revenue management, and the guest experience to drive towards being booked solid. On today’s show, I have Garrett Brown. You most notably might know him from BiggerPockets. He has the YouTube channel there. Gil: He’s also a short-term rental operator and specializes on unique stays. I. Thoroughly enjoy this entire conversation, kind of walking through one, his kind of his guest or his hosting an investment journey there, but. What I found interesting is kind of like the time and effort that he spent towards really breaking down what unique stays is and really how to approach it if you’re thinking about buying a plot of land and building on it for unique stays. Gil: And then on the flip side, we talk about the marketing side of things and how he was able to get to 76% direct bookings in two, three years. I think he mentioned at the very end he got up to. High double digits in just the first year alone. So he’s gonna break down what his direct booking engine looks like, some of the things that he really emphasizes, and we geek out just a little bit about really the marketing tactics kind of be happening behind the scenes, or the technical parts of the marketing and

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